REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Award and authorize execution of a construction contract in the amount of $2,688,583.50 to GMC Engineering, Inc. for the Atlanta Avenue Widening, CC-1319; approve the appropriation of $2,153,000 from the Traffic Impact Fee undesignated fund balance; and, authorize 20% in contingency funds
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Statement of Issue:
On May 24, 2018, bids were opened for the Atlanta Avenue Widening, CC-1319. Staff requests that the City Council award the contract to GMC Engineering, Inc., the lowest responsive and responsible bidder.
Financial Impact:
Funds in the amount of $1,200,000 are available from the OCTA Construction Grant Account No. 87390017.82700 and $247,000 from Proposition 42 Account No. 21990002.82300. The total estimated project cost is $3.6M which includes the construction contract, the additive alternate bid items, 20% contingency, and supplemental expenses. A budget appropriation of $2,153,000 from the Traffic Impact Fee undesignated fund balance is necessary to award the contract and proceed with construction of the project. Due to the truncated fiscal year, these funds will need to be carried over into FY 2018/2019.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by GMC Engineering, Inc., in the amount of $2,688,583.50; and,
B) Approve the appropriation of $2,153,000 from the Traffic Impact Fee undesignated fund balance to Account No. 20690002.82700; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
D) Authorize the Director of Public Works to approve up to twenty percent (20%) in construction change orders; and,
E) Authorize the carry over of funds in the OCTA Construction Grant Account No. 87390017.82700, Propositi...
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