REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Award and authorize execution of a construction contract in the amount of $2,688,583.50 to GMC Engineering, Inc. for the Atlanta Avenue Widening, CC-1319; approve the appropriation of $2,153,000 from the Traffic Impact Fee undesignated fund balance; and, authorize 20% in contingency funds
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Statement of Issue:
On May 24, 2018, bids were opened for the Atlanta Avenue Widening, CC-1319. Staff requests that the City Council award the contract to GMC Engineering, Inc., the lowest responsive and responsible bidder.
Financial Impact:
Funds in the amount of $1,200,000 are available from the OCTA Construction Grant Account No. 87390017.82700 and $247,000 from Proposition 42 Account No. 21990002.82300. The total estimated project cost is $3.6M which includes the construction contract, the additive alternate bid items, 20% contingency, and supplemental expenses. A budget appropriation of $2,153,000 from the Traffic Impact Fee undesignated fund balance is necessary to award the contract and proceed with construction of the project. Due to the truncated fiscal year, these funds will need to be carried over into FY 2018/2019.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by GMC Engineering, Inc., in the amount of $2,688,583.50; and,
B) Approve the appropriation of $2,153,000 from the Traffic Impact Fee undesignated fund balance to Account No. 20690002.82700; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
D) Authorize the Director of Public Works to approve up to twenty percent (20%) in construction change orders; and,
E) Authorize the carry over of funds in the OCTA Construction Grant Account No. 87390017.82700, Proposition 42 Account No. 21990002.82300, and Traffic Impact Fee Account No. 20690002.82700.
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Alternative Action(s):
Reject all bids, and provide staff with alternative direction.
Analysis:
The City proposes to widen the south side of Atlanta Avenue, between Huntington Street and Delaware Street, to comply with the primary arterial street classification in the General Plan Circulation Element. Both the City’s General Plan Circulation Element and Orange County’s Master Plan of Arterial Highways (MPAH) designate Atlanta Avenue as a primary arterial street. As defined in the General Plan, the primary arterial street classification provides sidewalk, curb, gutter, a bike lane, and two through lanes in each direction of travel, separated by a striped median. Currently, the subject segment of Atlanta Avenue provides one lane in each direction, a striped median, and on-street parking along a portion of the north side of the street.
The scope of work consists primarily of clearing and grubbing, the construction of asphalt concrete roadway, signing and striping, curb, gutter, sidewalk, an 8-foot tall concrete block wall atop a variable height retaining wall, landscaping, irrigation, reconstruction of a 24-foot wide, on-site circulation road within the adjacent mobile home park, utility adjustment and relocation and appurtenant work as required.
Bids were opened publicly on May 24, 2018. Staff reviewed the bid package received from GMC Engineering, Inc. and mathematically verified the total bid amount. As this contractor has done acceptable work on past City projects, staff recommends award of the construction contract to GMC Engineering, Inc. in the amount of $2,688,583.50. The total estimated project cost, including the construction contract, the additive alternate bid items to pave the north side of Atlanta Avenue between 1st Street and Huntington Street, a 20% contingency, supplemental expenses, inspection, and construction management is approximately $3.6M. A twenty-percent contingency is requested to cover potential costs associated with the relocation of the aged on-site utilities and restoring the private property improvements within the adjacent mobile home park site.
The verified bid amounts are listed below:
|
Bidding Contractor |
Verified Base Bid (Basis of Award) |
Additive Alternate Bid |
Total Verified Bid Amount |
|
GMC Engineering, Inc. |
$2,597,673.50 |
$90,910.00 |
$2,688,583.50 |
|
Access Pacific, Inc. |
$3,946,241.21 |
$102,075.12 |
$4,048,316.33 |
|
Excel Paving Company |
$4,098,099.00 |
$59,666.00 |
$4,157,765.00 |
Environmental Status:
This project is in compliance with CEQA through the mitigation measures included with the Recirculated Mitigated Negative Declaration No. 09-001 approved on February 19, 2013.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Location Map