REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Rafael Suarez, Capital Projects Administrator
Subject:
title
Reject lowest bid for the Atlanta Pump Station Trash Removal Project, CC-1737; reject all remaining bids, re-scope, and re-submit the project for OCTA funding
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Statement of Issue:
On November 27, 2023, the Public Works Department received five bid openings for the Atlanta Pump Station TrashTrap project, with TTS Engineering submitting the lowest bid at $1,627,797.90. Unfortunately, their bid exceeds the City's budget, which is set at $884,000. Therefore, the department requests City Council action to reject all bids, enabling staff to re-scope and resubmit the project for grant funding within the confines of the budget.
Financial Impact:
There are no fiscal impacts related to the recommended action.
Recommended Action:
recommendation
Reject all bids for the Atlanta Pump Station Trash Removal Project, CC-1737.
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Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly.
Analysis:
The City applied for and received a $500,000 grant from the Orange County Transportation Authority (OCTA) to comply with the State's trash provisions to prevent trash discharge to the ocean by installing a 15x15-foot vault within the existing 96-inch storm drain. The scope of work for the project includes construction and installation of an in-line trash removal device (TrashTrap) at the Atlanta Pump Station located at 8151 Atlanta Avenue. The device is an extra-large fixed basket designed to remove trash and debris larger than 5mm in size.
The bids exceeded the engineer's estimate and grant award. The engineer's estimate was $868,000 and the lowest bid was $1.6M. Staff explored options to reduce the project scope but found it infeasible due to limited space for constructing the va...
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