REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Acting Director of Public Works
PREPARED BY: William Janusz, Principal Civil Engineer
Subject:
title
Accept bid and authorize execution of a construction contract with Elecnor Belco Electric, Inc. in the amount of $145,763 for the construction of Fiber Optic Communications to the Central Library, CC-1722, and authorize change orders not to exceed 15 percent
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Statement of Issue:
On May 8, 2023, bids were opened for the construction of fiber optic communications to the Huntington Beach Central Library located at 7111 Talbert Avenue. City Council action is requested to award the construction contract to Elecnor Belco Electric, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s construction cost estimate for this project is $184,000. Funds in the amount of $93,185 are budgeted in the Public Education and Government Access (PEG) funds business unit 24385101. Staff is requesting that City Council authorize funding the remaining project amount of $90,815 with additional PEG funds.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Elecnor Belco Electric, Inc. in the amount of $145,763; and,
B) Appropriate $90,815 of undesignated Public Education and Government Access (PEG) funds to PEG fund business unit 24385101.82800; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
D) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the construction contract, or $21,864.
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Alternative Action(s):
Reject all bids, and provide staff with alternative direction.
Analysis:
The Central Library was identified in the Fiscal Year 2022/2023 Capital Improvement Program (CIP) for the installation of fiber optic cable. The 144 strand single mode fiber optic cable will connect Huntington Beach City Hall with the Central Library, greatly improving the speed and reliability of communications between these two City facilities. The cable will be installed in new underground conduit from the existing fiber optic cable running along Goldenwest Street to the south side of the library building. The cable will enter the building and run internally within the building to the computer room on the north side of the library building.
A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids were opened on May 8, 2023 and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Elecnor Belco Electric, Inc. |
$145,763.00 |
|
2 |
DBX, Inc. |
$169,400.00 |
|
3 |
Ferreira Construction Co. Inc. dba Ferreira Coastal Construction |
$203,121.00 |
|
4 |
Comet Electric, Inc. |
$214,545.00 |
|
5 |
Crosstown Electrical & Data, Inc. |
$276,660.00 |
The total cost of the project is $184,000 as outlined below:
|
Bid |
$145,763.00 |
|
15% Construction Contingency |
$ 21,864.00 |
|
Construction Administration |
$ 16,373.00 |
|
TOTAL |
$184,000.00 |
Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction bid rather than the standard 10 percent. This request is based upon the fact that the work on this project is highly specialized and the contract is relatively small compared with a typical construction contract.
CIAB/Public Works Commission Action:
The CIAB/Public Works Commission recommended this project on March 15, 2023 by a vote of 5-0-2 (Michalski and Villa absent).
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map
2. PowerPoint Presentation