REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Acting Director of Public Works
PREPARED BY: William Janusz, Principal Civil Engineer
Subject:
title
Accept bid and authorize execution of a construction contract with International Line Builders, Inc. in the amount of $250,656.00 for the construction of Fiber Optic Communications to the Oak View Community Center and water well, CC-1636 and authorize change orders not to exceed 15 percent
body
Statement of Issue:
On March 28, 2023, bids were opened for the construction of fiber optic communications to the Oak View Community Center located at the intersection of Oak Lane and Mandrell Drive. City Council action is requested to award the construction contract to International Line Builders, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s cost estimate for this project is $304,000. Funds in the amount of $292,596 are budgeted in the Infrastructure Fund business unit 31440005. The remaining funds of $11,404 are budgeted in Water Fund business unit 50685201.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by International Line Builders, Inc. in the amount of $250,656.00; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and
C) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the construction contract, or $37,598.
end
Alternative Action(s):
Reject all bids, and provide staff with alternative direction.
Analysis:
The Information Services Department, in consultation with the Public Works Department, identified the need to develop a fiber optic connection between City Hall and the Oak View Community Center. With existing fiber optic infrastructure in place along Warner Avenue, the connection to the Oak View Community Center will require the installation of 144 strand single mode fiber optic cable and conduit from the intersection of Warner Avenue and Ash Lane to the intersection of Oak Lane and Mandrell Drive, adjacent to the Oak View Community Center. This project will also include a connection to a City well site located on Oak Lane south of Warner Avenue.
This project will install conduit to the building site, with adequate fiber optic cable coiled within the adjacent pull boxes in order to serve the community center building when the building construction activities are complete. A complete set of plans and specifications are available for review at the Public Works counter located on the first floor of the Civic Center during normal business hours.
This project was originally funded in the 2021/2022 Capital Improvement Program. A construction contract was awarded by the City Council on May 17, 2022; however the contract was subsequently terminated due to issues with clarity regarding the scope of work prior to the start of construction. This project was advertised again for competitive bids, which were opened on March 28, 2023. The bids are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
International Line Builders, Inc. |
$250,656.00 |
|
2 |
DBX, Inc. |
$252,165.00 |
|
3 |
Elecnor Belco Electric, Inc. |
$295,870.00 |
The total cost of this project is $304,000 as outlined below:
|
Bid |
$250,656.00 |
|
15% Construction Contingency |
$ 37,598.00 |
|
Construction Administration |
$ 15,746.00 |
|
TOTAL |
$304,000.00 |
Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction bid rather than the standard 10 percent. This request is based upon the fact that the work on this project is highly specialized and the contract is relatively small compared with a typical construction contract.
CIAB/Public Works Commission Action:
The CIAB/Public Works Commission recommended this project on February 16, 2022 by a vote of 7-0-4 (Cicerone, Ferlita, Nguyen and Schlosser absent).
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map
2. PowerPoint Presentation