REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Acting Director of Public Works
PREPARED BY: Sarah Whitecotton, Management Aide
Subject:
title
Approve appropriation of funds for electrical system repairs at the Central Library
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Statement of Issue:
The electrical equipment at the Central Library failed as of April 14, 2023 resulting in the Library’s closure to staff and patrons. While in the process of retrofit design and subsequent purchase of new equipment, temporary rental equipment provided by the City’s electrical contractor, Snowden Electric, will be utilized. Funds in the amount of $585,805 are necessary to cover initial repairs, design, and up to 12 months of equipment rental while the permanent repairs are designed, ordered, and installed.
Financial Impact:
The estimated cost to design repairs and provide temporary power for up to 12 months totals $532,550. The total project cost is estimated at $585,805, which includes a 10% contingency. Staff is requesting an appropriation of $585,805 in HB Recovery Funds to account 31440006.82800 to cover the cost of the project.
Recommended Action:
recommendation
Authorize the appropriation of $585,805 in HB Recovery Funds to Infrastructure Fund Account 31440006.82800.
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Alternative Action(s):
Provide staff with alternative action.
Analysis:
The electrical equipment at the Central Library substation exhibits extensive signs of failures and does not meet crucial safety standards. Repairs and updates are necessary before permanent power can safely be restored to these substations. Temporary power will be supplied through rental equipment while design for custom built switchgear and permanent replacement equipment is ordered and delivered. Repairs and rental equipment will be provided per the utilization of the existing service agreement with Snowden Electric Company, Inc., dated January 1, 2023.
A proposal submitted by Snowden Electrical for initial repairs and equipment rental of up to one year is $532,550. Staff is requesting a 10% contingency for a total appropriation of $585,805. Public Works will make an additional request for funding from Council at a later date once the full scope and costs for the permanent repairs and equipment is known. The estimated cost of these repairs can range from $800,000 to $1.5M.
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15301c of the California Environmental Quality Act.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Snowden Quote
2. PowerPoint Presentation