REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Andrew Ferrigno, Principal Civil Engineer
Subject:
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Award and authorize the execution of a construction contract with Mehta Mechanical Company, Incorporated, in the amount of $10,648,600 for the Heil Avenue Storm Water Pump Station Replacement Project, CC-1293
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Statement of Issue:
On November 17, 2022, bids were received electronically for the Heil Avenue Storm Water Pump Station Replacement Project, CC-1293. City Council action is requested to award the construction contract to Mehta Mechanical Company, Incorporated, which has been identified as the lowest responsive and responsible bidder.
Financial Impact:
Total funds for the project, including contingency and supplemental expenses, are estimated at $12,799,000. The City has secured a FEMA Hazard Mitigation Grant for $6,598,950, which is budgeted in Account 122288002.82500. The remaining funds required for the project are budgeted in the Drainage Improvement Fund Account 21188008.82500, ($2,000,000) and in the Infrastructure Fund Account 31488001.82500 ($4,200,050).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by the Mehta Mechanical Company, Incorporated, in the amount of $10,648,600; and,
B) Authorize the Mayor and the City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids. Options for moving forward with the alternate actions include:
* Reject all bids and re-advertise for new construction bids. It is likely that with the current construction escalation rates, the returning bids will be higher than Mehta's cost.
* Reject all bids and relinquish grant funds from FEMA and Cal OES. This would result in a loss of $6,598,950 in grant funds and may impact the abil...
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