REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: John Martin, Contract Administrator
Subject:
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Accept the lowest responsive and responsible bid, authorize execution of a construction contract with Modern General Contractor Inc. in the amount of $397,000.00 for the Police Department Traffic and Homeless Task Force Office Renovation, CC-1678, and authorize change orders
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Statement of Issue:
On November 17, 2022 bids were opened for the Police Department Traffic and Homeless Task Force Office Renovation Project CC-1678. City Council action is requested to award the construction contract to Modern General Contractor Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency, is $496,276.00. Funds for this project are available in the current fiscal year budget in the Police Facilities Development Fund No. 22770104.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Modern General Contractor Inc. in the amount of $397,000.00.
B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $79,400.00.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The original traffic bureau and evidence room offices were designed and constructed in 1971 and are in need of improvements and modernization. The traffic offices currently consist of adjustable wall panels that separate briefing areas from private office spaces. The area includes a report writing space that needs to be expanded from three to four work stations. The existing finishes (including carpet) have outlived their useful life. The electrical, data, and HVAC systems all require modernization as well. Also within that section of the ...
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