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File #: 22-993    Version: 1
Type: Consent Calendar Status: Agenda Ready
File created: 11/10/2022 In control: Personnel Commission
On agenda: 11/16/2022 Final action:
Title: Revisions to the Administrative Assistant Job Class Specification
Attachments: 1. Administrative Assistant Job Class Specification Mark Up, 2. Administrative Assistant Job Class Specification Rev
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SUBMITTED TO:                     Personnel Commission


SUBMITTED BY:                     Brittany Mello, Director of Administrative Services


DATE:                                          November 16, 2022





Revisions to the Administrative Assistant Job Class Specification



The Administrative Assistant job classification is assigned to various departments at the City and is represented by the Huntington Beach Municipal Teamsters (HBMT).


Modifications to the Administrative Assistant job class specification are recommended to: 1) add reporting relationships; 2) update job duties; 3) update minimum qualifications including knowledge, ability, and licensing requirements; 4) add DMV Employer Pull Program notice and Disaster Service Worker requirements; and 5) update the physical tasks and environmental conditions in accordance with the needs of the position and department. The requested modifications are intended to update the classification to reflect current and consistent job requirements and present hiring standards and do not materially change the fundamental nature of the work performed. The current pay grade remains the same.


Departments with Administrative Assistants collaborated with Human Resources on the recommended changes, and HBMT has reviewed the proposed changes.


Job Class Title:                                          Administrative Assistant

Pay Grade:                                          166

Affected Employees:                     Seven


Staff requests the Personnel Commission approve the recommendation in accordance with Personnel Rule 12 regarding amendments to the City’s Classification Plan.





Approve the updates to the job class specification of Administrative Assistant.




1.                     Administrative Assistant Job Class Specification Mark Up

2.                     Administrative Assistant Job Class Specification Rev