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File #: 22-743    Version: 1
Type: Consent Calendar Status: Passed
File created: 8/29/2022 In control: City Council/Public Financing Authority
On agenda: 9/20/2022 Final action: 9/20/2022
Title: Approve and authorize execution of a Professional Services Agreement with PFM Group Consulting LLC for Consulting Services Related to Management System Reviews, Citywide Standard Operational Procedure Updates, and Procurement Process Improvements
Attachments: 1. Att#1 PFMGC Contract, 2. Att#2 List of Proposals, 3. Att#3 PFMGC - Proposal for Huntington Beach Consulting Services, 4. Att#4 RFP - SOPS, Procurement, and Management Review
REQUEST FOR CITY COUNCIL ACTION

SUBMITTED TO: Honorable Mayor and City Council Members

SUBMITTED BY: Al Zelinka, City Manager

VIA: Travis K. Hopkins, Assistant City Manager

PREPARED BY: Grace Yoon-Taylor, Senior Administrative Analyst

Subject:
title
Approve and authorize execution of a Professional Services Agreement with PFM Group Consulting LLC for Consulting Services Related to Management System Reviews, Citywide Standard Operational Procedure Updates, and Procurement Process Improvements
body

Statement of Issue:
The City seeks to enter into a Professional Services Agreement with PFM Group Consulting, LLC (PFM) to provide consulting services on three separate scopes of work that will improve internal processes, workflows, and decision-making strategies. The end goal will result in a higher performing municipal organization that is employing industry best practices, operating more efficiently and effectively, and providing a higher level of transparency. The three scopes of work include a comprehensive review and update of (1) the City's existing citywide management systems; (2) Administrative Regulations that outline the City's organizational policies and standard operating procedures; and (3) procurement processes and contracting workflow. Currently, these existing systems and policies have not been evaluated regularly and require modernization.

Financial Impact:
The Professional Services Agreement with PFM for three separate scopes of work will require a total not-to-exceed amount of $180,000 from the General Fund.

Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute "Professional Service Agreement Between the City of Huntington Beach and PFM Group Consulting for On-Call Consulting Services."

B) Approve the one-time appropriation of $180,000 from General Fund balance to FY2022-23 City Manager's Office Budget and Account 10030101.69365.
end

Alternative Action(s):
Do not approve the agreem...

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