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File #: 22-665    Version: 1
Type: Consent Calendar Status: Passed
File created: 8/1/2022 In control: City Council/Public Financing Authority
On agenda: 9/6/2022 Final action: 9/6/2022
Title: Approve the Finance Department's plan to conduct a comprehensive review of the City's procurement policies
Attachments: 1. 9/6/22 Supp Comm - PPT
REQUEST FOR CITY COUNCIL ACTION

SUBMITTED TO: Honorable Mayor and City Council Members

SUBMITTED BY: Al Zelinka, City Manager

VIA: Dahle Bulosan, Chief Financial Officer

PREPARED BY: Serena Bubenheim, Finance Manager - Budget

Subject:
title
Approve the Finance Department's plan to conduct a comprehensive review of the City's procurement policies
body

Statement of Issue:
During the July 19, 2022 City Council Meeting, Mayor Pro Tem Posey requested a comprehensive review of the City's procurement policies to promote transparency and adherence to best practices. The Finance Department, under the City Manager's direction, has prepared a formal review plan for City Council's consideration.

Financial Impact:
Staff will perform the procurement policy review with the support of an on-call consulting firm that will be selected via a Request for Proposal (RFP) process, which is currently underway. A contract with the selected firm will be presented to the City Council for consideration on September 20, 2022.

Recommended Action:
recommendation
Approve the plan to review the City's procurement policies as outlined in this report.
end

Alternative Action(s):
Do not approve the recommended action, and direct staff accordingly.

Analysis:

Background:

Municipal procurement policies are integral in procuring the necessary goods and services consistent with the quality that is required to meet the operational needs of City departments, while ensuring taxpayers receive the maximum value for each dollar spent. These policies ensure there is no conflict of interest related to any awarded contracts and provides all vendors and service providers a fair and equal opportunity to participate.

The City's existing procurement policies work towards the aforementioned goals, advancing its strategic objectives and promoting greater public trust. The City's Charter, Municipal Code, and Administrative Regulations along with federal and state laws provide the authorita...

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