REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sean Joyce, Interim City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: William Janusz, Principal Civil Engineer
Subject:
title
Accept bid and authorize execution of a construction contract with Alfaro Communications Construction, Inc. in the amount of $148,441.40 for the construction of Fiber Optic Communication to the Oak View community Center, CC-1636, and authorize change orders not to exceed 15 percent
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Statement of Issue:
On April 12, 2022, bids were opened for the construction of fiber optic communications to the Oak View Community Center located at the intersection of Oak Lane and Mandrell Drive. City Council action is requested to award the construction contract to Alfaro Communications Construction, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s cost estimate for this project is $191,000. Funds in the amount of $191,000 are budgeted in Infrastructure Fund Account Number 31440005.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Alfaro Communications Construction, Inc., in the amount of $148,441.40; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract costs, or $22,266.
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Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The Information Services Division of the Administrative Services Department, in consultation with the Public Works Department, identified the need to develop a fiber optic connection between City Hall and the Oak View Community Center. The project is funded in the FY21/22 Capital Improvement Program. With existing fiber optic infrastructure in place along Warner Avenue, the connection to the Oak View Community Center will require the installation of fiber optic cable and conduit from the intersection of Warner Avenue and Ash Lane to the intersection of Oak Lane and Mandrell Drive, adjacent to the Oak View Community Center. This project will also include a connection to a City well site located on Oak Lane south of Warner Avenue. This project will install conduit and fiber optic cable to the Oak Lane and Mandrell Drive intersection adjacent to the building site. Adequate fiber optic cable will be coiled within the new system in order to serve the community center building and other facilities in the area that may be developed.
A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids were opened on April 12, 2022 and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Alfaro Communications Construction, Inc. |
$148,441.40 |
|
2 |
Crosstown Electrical & Data, Inc. |
$151,094.15 |
|
3 |
JFL Electric, Inc. |
$154,186.50 |
|
4 |
Asplundh Construction, LLC |
$172,426.50 |
|
5 |
Elecnor Belco Electric, Inc. |
$185,648.00 |
|
6 |
DBX, Inc. |
$199,285.00 |
|
7 |
Doty Bros. Equipment Company |
$239,326.60 |
The total cost of this project is $191,000 as outlined below:
Bid $148,441.40
15% Construction Contingency $ 22,266.00
Construction Administration $ 20,292.60
Total $191,000.00
Staff is requesting that the Director of Public Works be given authorization to approved change orders on this project up to 15 percent of the construction bid rather than the standard 10 percent. This request is based upon the fact that the work on this project is highly specialized and the project contract amount is relatively small compared with a typical construction contract.
Environmental Status:
This project is categorically exempt pursuant to the California environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Project Location Map