REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sean Joyce, Interim City Manager
VIA: Eric Parra, Chief of Police
PREPARED BY: Ingrid Ono, Administrative Assistant
Subject:
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Approve and authorize the execution of the Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800-Megahertz Countywide Coordinated Communications System
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Statement of Issue:
The updated Joint Agreement of the Operation, Maintenance and Financial Management of the countywide 800 MHz communication system allows the City’s Police, Fire, Marine Safety and Public Works to have access to the countywide coordinated communications system, which serves as the County’s public safety radio system.
Financial Impact:
There is no financial impact from the approval of the Joint Agreement as this agreement does not establish rates or fees for participating agencies. The County establishes fees for member agencies as part of its annual budget process. Adequate funds are budgeted in the City’s General Fund annually to pay the approximately $300,000 cost for use of the 800 MHz communication system. No additional appropriation is needed.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute the “Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800-Megahertz Countywide Coordinated Communications System.”
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Alternative Action(s):
Do not approve the agreement and direct staff accordingly.
Analysis:
On February 6, 1996, the Orange County Board of Supervisors approved the original Joint Agreement for the Implementation and Operation of the OC 800 MHz Countywide Coordinated Communications System (CCCS). The Sheriff-Coroner Department (Sheriff) operates and maintains the 800 MHz CCCS, which provides centralized, interoperable voice radio communications for the County and its 34 cities, including all public safety and public service agencies, as well as a number of private, state and federal agencies that provide support to the above agencies and/or have relevant communications requirements. The 800 MHz CCCS is funded by the CCCS partnership in accordance with the financial requirements outlined in the Agreement. The original agreement addressed city and County partnership responsibilities and financial obligations for the implementation of the 800 MHz CCCS in Orange County. It was executed by the then 31 cities and the Orange County Fire Authority (OCFA). The agreement was amended by the Board on June 24, 2003 to include the capital improvement cost-sharing agreement negotiated by the County with the 34 cities and OCFA and replaced the original Joint Agreement.
In March of 2005, the City Council approved a new Joint Agreement, which addressed post-implementation issues regarding the operation, maintenance, and financial management of the 800MHz CCCS. In 2015, the City Council approved an amended Joint Agreement as the governing board worked to rewrite the Joint Agreement as a whole, which is now being presented. The proposed updated Joint Agreement establishes the technical, operational, and financial requirements for all agencies participating in the CCCS. This includes establishing financial parameters for the year-to-year cost and for the costs of necessary system upgrades in the future. This also includes establishing Bylaws for the Governance Committee.
The updated Agreement was presented to the Governance Committee at the April 28, 2021 Governance Committee Meeting. The Governance Committee approved the updated and recommended submitting to the Board for approval. The updated Agreement was presented to the City Managers of the Partner Agencies to seek input and revisions. All revisions received were incorporated into the document. The Partner Agencies, which include 34 Orange County cities, OCFA, Orange County Transportation Authority, Orange County Lifeguards, Irvine Valley College Police Department, Santa Ana Unified School District Police Department and Saddleback College Police Department, have confirmed their continued participation in the CCCS.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Financial Sustainability, Public Safety or Other
Attachment(s):
1. Joint Agreement - Contract
2. Partner Agency Signature Authority
3. Signature Agreement