REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sean Joyce, Interim City Manager
VIA: Eric Parra, Chief of Police
PREPARED BY: Ingrid Ono, Administrative Assistant
Subject:
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Approve sole source purchases of an L3 Wescam IR camera, Aerocomputers moving map system, and Technisonic aviation radio for the Huntington Beach Police Department (HBPD) Aero Unit
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Statement of Issue:
City Council approval is requested for the sole source purchases of an L3 Wescam IR camera, Aerocomputers moving map system, and Technisonic aviation radio to replace recently damaged helicopter equipment and appropriate insurance proceeds to purchase the equipment and replacement helicopter.
Financial Impact:
The City received $1.4 million of insurance proceeds under the City’s Aircraft Insurance Policy to replace the damaged helicopter and equipment. The cost of the replacement equipment for the HBPD helicopter is $635,396. The remaining proceeds will go toward the purchase of a new replacement helicopter approved by City Council in the FY 2021/22 Budget. The insurance proceeds fully covers the replacement costs of the equipment and the trade-in value of the helicopter before being damaged. No additional funding is needed above what was approved by City Council.
Recommended Action:
recommendation
A) Approve Sole Source purchase of L3 Wescam IR camera, Aerocomputers moving map system, and Technisonic aviation radio; and,
B) Appropriate $1.4 million in the Equipment Replacement Fund (Fund 324) to replace the damaged helicopter and equipment.
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Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
The HBPD Air Support Unit has L3 Wescam IR cameras, an Aerocomputers moving map system, and a Technisonic aviation radio installed in its helicopters. Recently, a set of this equipment was damaged beyond repair due to the helicopter accident in February 2022. Both the current and new helicopters are wired and configured specifically for these pieces of equipment. The Air Support unit utilizes the radio, mapping and camera equipment on the three helicopters. To maintain efficiency in both the operation and the repair and maintenance, the same equipment is required across all units. There would be additional costs incurred to reconfigure and retrofit the current and new helicopters to be able to utilize any substitute equipment.
Environmental Status:
Not Applicable.
Strategic Plan Goal:
Financial Sustainability, Public Safety or Other
Attachment(s):
1. Sole source justification - Dallas Avionics - moving map.
2. Sole source justification - L3 Harris Tech - radio.
3. Sole source justification - Aerocomputers - camera.