REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
title
Approve and authorize execution of Professional Services Contracts for On-Call Construction Management and Engineering Services with Arcadis, U.S., Inc., Ardurra, Inc., Berg & Associates, Inc., Dudek, Psomas, RMA Group, Inc., Totum Corp, and Wallace & Associates, Inc.
body
Statement of Issue:
The Public Works Department requires professional construction management, inspection, and engineering services on an on-call or as needed basis to support staff for construction of capital improvement projects.
Financial Impact:
The City’s adopted FY 2021/22 Capital Improvement Program (CIP) Budget totals $39.3 million for approved projects citywide. Each approved CIP project has a budget containing sufficient funding for design, environmental, engineering, construction, project management and other required costs. The eight (8) recommended construction management contracts, totaling $16.0 million, will be funded within each project’s individual CIP budget, as needed. As such, no additional funding is required by this action.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Arcadis, U.S., Inc., for On-Call Construction Management and Engineering Services;” and,
B) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Ardurra, Group, Inc., for On-Call Construction Management and Engineering Services;” and,
C) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Berg & Associates, Inc., for On-Call Construction Management and Engineering Services;” and,
D) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Dudek, for On-Call Construction Management and Engineering Services;” and,
E) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Psomas, for On-Call Construction Management and Engineering Services;” and,
F) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and RMA Group, Inc., for On-Call Construction Management and Engineering Services;” and,
G) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Totum Corporation, for On-Call Construction Management and Engineering Services;” and,
H) Approve and authorize the Mayor and City Clerk to execute a $2,000,000 “Professional Services Contract Between the City of Huntington Beach and Wallace & Associates Consulting, Inc., for On-Call Construction Management and Engineering Services.”
end
Alternative Action(s):
Do not authorize one or more contracts and direct staff with an alternate action. Construction of budgeted Capital Projects could be delayed until new contracts are approved.
Analysis:
On July 13, 2021, the City advertised a Request for Proposal (“RFP”) for On-Call Construction Management Services. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Twenty-Five (25) proposals were received for On-Call Construction Management Services. In accordance with qualifications-based selected procurement per the Federal “Brooks Act,” State SB 419, and the City of Huntington Beach Municipal Code Section 3.03 “Professional Services,” the Public Works Department established a review board. Each firm stated their engineering category of expertise with their proposal. Proposals were then evaluated and ranked by a review board established by the Public Works Department. The top eight (8) firms were selected in each category to increase opportunity for competitive proposals for future projects from qualified on-call consultants.
The eight (8) contracts recommended in this Request for Council Action (RCA) are for support staff for the construction of a wide variety of non-State/Federally-funded capital improvement projects. These services have historically been utilized to supplement City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique projects. It is anticipated that these services will be required based on past years. Each project is evaluated on a case by case basis to determine if these as-needed contract services are necessary.
The City’s FY 2021/22 CIP totals $39.3 million in new projects. Typical design and construction support cost from the use of consultants on a CIP project can vary between ten to twenty percent (10-20%) of total costs for a CIP project. Therefore, it is practical to conservatively assume minimum annual construction consultant costs would be around $3 million to the City for total CIP projects or approximately $9 million over the next three (3) years.
Professional construction management and inspection services are typically required for most CIP projects, including streets and transportation, water, sewer, stormwater, parks and beaches, and facility improvement projects. Therefore, these consultants were selected to meet projected workload over the next three years with a total contract limit of $16 million. The proposed contract amounts are a not-to-exceed amount for a three-year term, with no guarantee of work. Funding for any and all of these contract services is only through City Council authorization in the budget approval process.
Environmental Status:
Not applicable
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Professional Services Contract between the City of Huntington Beach and Arcadis, U.S., Inc., for On-Call Construction Management and Engineering Services.
2. Professional Services Contract between the City of Huntington Beach and Ardurra, Inc., for On-Call Construction Management and Engineering Services.
3. Professional Services Contract between the City of Huntington Beach and Berg & Associates, Inc., for On-Call Construction Management and Engineering Services.
4. Professional Services Contract between the City of Huntington Beach and Dudek, for On-Call Construction Management and Engineering Services.
5. Professional Services Contract between the City of Huntington Beach and Psomas, for On-Call Construction Management and Engineering Service.
6. Professional Services Contract between the City of Huntington Beach and RMA Group, Inc., for On-Call Construction Management and Engineering Services.
7. Professional Services Contract between the City of Huntington Beach and Totum Corp, for On-Call Construction Management and Engineering Services.
8. Professional Services Contract between the City of Huntington Beach and Wallace & Associates, Inc., for On-Call Construction Management and Engineering Services.
9. Professional Services Award Analysis