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File #: 21-738    Version: 1
Type: Consent Calendar Status: Passed
File created: 9/27/2021 In control: City Council/Public Financing Authority
On agenda: 11/2/2021 Final action: 11/2/2021
Title: Approve and authorize the Police Department Technology Modernization Project to include the execution of a five-year contract with Intergraph Corporation (dba Hexagon) to upgrade the City's Computer Aided Dispatch / Records Management System (CAD/RMS); and appropriate funds for the purchase of laptops, closed-circuit television cameras, mobile printers, public engagement software applications, and conference room upgrades
Attachments: 1. Att#1 CAD-RMS Request for Proposals, 2. Att#2 CAD-RMS Professional Service Award Analysis.pdf, 3. Att#3 Hexagon Master Terms and Conditions, 4. Att#4 Hexagon Scope of Work
REQUEST FOR CITY COUNCIL ACTION

SUBMITTED TO: Honorable Mayor and City Council Members

SUBMITTED BY: Oliver Chi, City Manager

PREPARED BY: Julian Harvey, Interim Chief of Police
Brittany Mello, Deputy Director of Administrative Services

Subject:
title
Approve and authorize the Police Department Technology Modernization Project to include the execution of a five-year contract with Intergraph Corporation (dba Hexagon) to upgrade the City's Computer Aided Dispatch / Records Management System (CAD/RMS); and appropriate funds for the purchase of laptops, closed-circuit television cameras, mobile printers, public engagement software applications, and conference room upgrades
body

Statement of Issue:
The Police Department's integrated policing system is in need of modernization. Following a competitive Request for Proposals (RFP) process, staff is recommending approval of a five-year contract with Intergraph Corporation, doing business as a member of the Hexagon Group of Companies, to upgrade the Computer Aided Dispatch / Records Management System (CAD/RMS). The new policing system will require investments in new laptops and related software to operate effectively. Additionally, a variety of public safety related technology upgrades are proposed, including expanding the City's network of closed-circuit television, buying mobile citation printers for field officers, updating conference room technology, and utilizing public engagement applications for recruitment and real-time communication with those requesting police services.

Financial Impact:
The City Council earmarked $3 million of ARPA funding to be used for the Police Technology Infrastructure Improvements. The largest component of these upgrades is for the new CAD/RMS system. In order to lock in the best long-term pricing, staff is proposing a five-year contract with Hexagon, along with five, one-year options to extend the agreement. The Hexagon agreement for software and consulting services total...

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