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File #: 21-663    Version: 1
Type: Consent Calendar Status: Passed
File created: 9/1/2021 In control: City Council/Public Financing Authority
On agenda: 9/21/2021 Final action: 9/21/2021
Title: Approve Sole Source Procurement Request with Hadronex Inc., dba SmartCover Systems, for Sanitary Sewer System Manhole SmartCovers
Attachments: 1. Att #1 Sole Source Justification
REQUEST FOR CITY COUNCIL ACTION

SUBMITTED TO: Honorable Mayor and City Council Members

SUBMITTED BY: Oliver Chi, City Manager

PREPARED BY: Sean Crumby, Director of Public Works

Subject:
title
Approve Sole Source Procurement Request with Hadronex Inc., dba SmartCover Systems, for Sanitary Sewer System Manhole SmartCovers
body

Statement of Issue:
Submitted for City Council approval is a Sole Source Procurement Request for Hadronex Inc., dba SmartCover Systems, for Sanitary Sewer System Manhole SmartCovers (SmartCovers).

Financial Impact:
Funds for this request are budgeted in Sewer Service Fund Account 51185201.64620.

Recommended Action:
recommendation
Approve Sole Source Procurement Request with Hadronex Inc., dba Smartcover System, for the purchase of SmartCovers.
end

Alternative Action(s):
Deny the Sole Source Procurement Request and direct staff accordingly.

Analysis:
SmartCovers are manhole covers that help the City better manage the sanitary sewer system. These are devices that transmit real time data on the level of the water within the sewer system via an antenna located on the manhole cover. The SmartCovers are located at strategic points in the City's sanitary sewer system and can prevent or mitigate potential Sanitary Sewer Overflows (SSOs) by providing warning before the system overflows.

Traditionally in the past City staff would respond to SSO's after they have already occurred with extensive cleanups. SSOs pose a significant threat to public health and safety, can cost tens of thousands of dollars in staff time and city resources. They also have extensive reporting with the State, and have major economic impacts to neighboring businesses with the ultimate threat being impacts to City beaches. Smartcovers allow for anticipation of potential issues before they occur and not only remove threats, but allow the response to occur as a standard practice.

This is a sole-source procurement, in accordance with Chapter 3.02 of the Cit...

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