REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Julian Harvey, Interim Chief of Police
Subject:
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Approve and authorize a 5-year Sole Source Agreement with Heli-Mart to supply helicopter components to maintain the City's helicopter fleet
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Statement of Issue:
The Police Air Support Unit is requesting a Sole Source Agreement with Heli-Mart to supply helicopter components to maintain the city fleet of helicopters.
Financial Impact:
The proposed Sole Source Agreement would allow the department to purchase $340,000 of components per year for the next five years. Purchasing from Heli-Mart would result in cost savings of approximately 20% when compared to other parts vendors, due to the discount provided by Heli-Mart to the City of Huntington Beach. Based in Orange County, Heli-Mart's proximity will also result in additional cost savings through the elimination of shipping charges, which would be in the tens of thousands of dollars if another vendor was selected.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to authorize a Sole Source agreement with Heli-Mart.
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Alternative Action(s):
Do not approve and direct staff accordingly. Although there are other parts suppliers, Heli-Mart has a significantly more comprehensive parts inventory than its competitors and is on call for the Police Air Support Unit 24 hours per day, which is critical to the emergency operations of the City.
Analysis:
The Police Department is requesting to renew the Sole Source Agreement for the purchase of helicopter components from Heli-Mart. The Huntington Beach Police Air Support Unit maintains a fleet of three helicopters and is responsible for providing Air Support services to Huntington Beach, Newport Beach, Costa Mesa, and Irvine. As such, the aircraft need to be ready on a moment's notice.
Based in Orange County, Heli-Mart's proximi...
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