REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with J&A Engineering Corporation (J&A Fence) in the amount of $1,096,227 for the Bluff Top Park Railing Project, CC-1631
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Statement of Issue:
On July 13, 2021, bids were received electronically for the Bluff Top Railing Project, CC-1631. City Council action is requested to award the construction contract to J&A Engineering Corporation, doing business as J&A Fence, the most responsive and responsible bidder.
Financial Impact:
Total construction cost for the project, including contingency and supplementals, is $1,370,284. $1,370,284 is available in the Blufftop Grant Fund account 125686001.82800.
Recommended Action:
recommendation
A) Accept the most responsive and responsible bid submitted by J&A Fence in the amount of $1,096,227; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with alternative action.
Analysis:
The existing metal railing along the bluff top and on the stairways along Bluff Top Park is deteriorated and in need of replacement, due to the exposure to the marine environment. The Bluff Top Park area is on the ocean side of Pacific Coast Highway from 9th Street to Seapoint. The existing metal railing, located adjacent to the bluff top trail will be replaced with a new wooden lodgepole railing, as approved by City Council on December 16, 2019.
Additionally, the existing stairway metal railing within this span will be replaced with a new anodized aluminum railing. The base bid for the project included stainless steel for the stairway metal railing with an alternate bid option to use anodized aluminum. Both stainless steel and anodized aluminum are preferred materials to use for the stairway railing; however, there is a $65,252 cost savings to utilize anodized aluminum in lieu of the stainless steel. These improvements are needed to maintain the safety and accessibility of beach path and stairway users.
Bids were received electronically on July 13, 2021, with the following results:
|
BIDDER'S NAME |
BID AMOUNT WITH ALTERNATE BID ITEMS FOR ANODIZED ALUMINUM STAIRWAY RAIL (Amount at Electronic Bid Opening and Basis of Award) |
|
J&A Fence |
$1,096,227 |
|
ACE Fence Company |
$1,138,807 |
|
Minako America Corporation |
$1,168,315 |
|
Greenfield Fence, Inc. |
$1,238,650 |
Staff recommends awarding a contract to J&A Fence in the amount of $1,096,227. J&A Fence has recently provided acceptable work in the City of Huntington Beach in constructing the perimeter wrought iron fencing at the Newland House Museum earlier this year. The total Bluff Top Park Railing project cost is estimated to be $1,370,284, which includes the construction contract, project management and inspection ($109,623), and fifteen percent (15%) construction contingency ($164,434).
This project is the first phase of two phases, with the second phase being the improvements to the multi-use trail that will follow this winter.
Public Works Commission Action:
The Public Works Commission reviewed and approved CC-1631 on June 16, 2021.
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15301d of the California Environmental Quality Act.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity Map