REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
title
Reject Bids for the Peck and Springdale Facility Improvements Project CC-1590
body
Statement of Issue:
On April 20, 2021, bids were opened for the Peck and Springdale Facilities Improvements Project CC 1590. Staff recommends that all bids be rejected, since there was an error in the project specifications, which was not identified until after bids were opened.
Financial Impact:
Funds totaling $400,000 were budgeted in the current fiscal year in the Water Master Plan Account No. 50791005.82100. The recommended action will preserve funds in the Account.
Recommended Action:
recommendation
Reject all bids for the Peck and Springdale Facility Improvements Project CC-1590.
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Alternative Action(s):
Do not reject bids at this time and direct staff accordingly.
Analysis:
The Peck and Springdale Facility contains two potable water reservoirs, Peck Reservoir and Springdale Reservoir, which provide 47% of the City’s water storage capacity. Additionally, the Facility contains three potable water wells, Well No. 4, Well No. 7, and Well No. 13, which provide 31% of the City’s well field capacity.
The Peck and Springdale Facilities Improvements Project CC 1590 is the first phase of a two phase improvement to the Facility’s site security. The project’s goals include augmenting security fence systems and installing conduit throughout the site. The conduit will be used for the installation of electronic site security in the second phase of the project.
The Engineer’s Estimate for this project was $320,000. Bids for the Peck and Springdale Facility project CC1590 were opened on April 20, 2021, and are listed in ascending order.
|
|
Bidder |
Submitted Bid |
Corrected Bid |
|
1 |
A2Z Construct, Inc. |
$305,000.00 |
$305,000.00 |
|
2 |
Ace Construction, Inc. |
$609,078.53 |
$609,078.53 |
The low bidder, A2Z Construct, Inc., withdrew their bid, due to a clerical error. One bidder submitted their bid late and was prohibited from bidding. In a post-bid analysis of the project, bidders identified the specification of aluminum conduit as an additional and unnecessary expense within the bid. Aluminum conduit is more expensive than galvanized steel conduit. The project Engineer has since revised the project specifications to accept galvanized steel conduit. The use of the less expensive, galvanized steel conduit, will not compromise the integrity of the project, and will likely produce a more favorable bid outcome.
Public Works Staff recommends rejecting all bids, with the intention of re-bidding the project. This strategy provides an opportunity for more companies to submit bids on this project, and to receive bids that incorporate the use of galvanized steel conduit.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303.c.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Project Location Map