REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
title
Award and authorize execution of a construction contract in the amount of $197,808.48 to Prestige Striping Services, Inc., for the Alley Rehabilitation Project, CC-1617, and authorize change orders not to exceed 20 percent
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Statement of Issue:
On April 22, 2021, bids were opened for the Alley Rehabilitation Project, CC-1617. Staff requests that the City Council award the contract to Prestige Striping Services, Inc., the lowest responsive and responsible bidder.
Financial Impact:
Funds for the project are available in the Infrastructure Fund Account No. 31440003.82300. The total estimated project cost is $300,000, which includes the construction contract, 20% contingency, and supplemental expenses.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Prestige Striping Services, Inc., in the amount of $197,808.48; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to approve up to twenty percent (20%) in construction change orders, as required.
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Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The City hired a consultant to evaluate the condition of all publicly-maintained alleys utilizing the same methodology in the City’s adopted Pavement Management Program. The consultant determined that the subject alley, located north of Heil Avenue between Del Mar Avenue and Graham Street, had a Pavement Condition Index (PCI) of 6. For reference purposes, PCI values ranging between 86 and 100 are considered to be in “Very Good” condition; whereas PCI values between 0 and 40 are considered to be in “Very Poor” condition.
The project’s scope of work will be to remove and replace the existing asphalt concrete pavement and concrete v-gutter, with ancillary work as necessary.
Bids were opened publicly on April 22, 2021. Staff reviewed the bid package received from Prestige Striping Services, Inc., verified the total amount bid, and found their documentation and references to be acceptable. Given the relatively low bid amount, a twenty percent contingency is requested to cover additional construction costs, which may arise due to unforeseen conditions.
The verified bid amounts are listed below:
|
Final Rank |
Bidder |
Verified Bid Amount |
|
1 |
Prestige Striping Services, Inc. |
$197,808.48 |
|
2 |
All American Asphalt |
$199,931.00 |
|
3 |
Sequel Contractors, Inc. |
$222,070.00 |
|
4 |
Onyx Paving Co. |
$234,000.00 |
|
5 |
R.J. Noble Company |
$235,598.00 |
|
6 |
Heed Engineering |
$273,298.00 |
|
7 |
Fame Legacy |
$280,282.38 |
|
8 |
Hardy & Harper, Inc. |
$282,000.00 |
|
9 |
Beador Construction Company |
$296,300.00 |
|
10 |
Towo Enterprise, Inc. |
$296,340.00 |
|
11 |
Excel Paving |
$298,708.00 |
|
12 |
Vido Samarzich, Inc. |
$681,260.00 |
The total estimated cost of this project is $300,000, as outlined below:
|
Bid |
$197,808.48 |
|
20% Construction Contingency |
$ 19,780.84 |
|
Supplemental Expenses |
$ 82,410.68 |
|
Total Estimated Cost |
$300,000.00 |
Public Works Commission Action:
The Public Works Commission reviewed and approved CC-1617 on March 17, 2021, with a vote of 6-0-1 (Nguyen absent).
Environmental Status:
This project is categorically exempt pursuant to Class 1, Section 15301(c) of CEQA.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map