REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
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Accept the lowest responsive and responsible bid, approve appropriation of funds and authorize execution of a construction contract with Palp, Inc. dba Excel Paving, in the amount of $1,577,750 for the Edwards - Varsity Tract Water Main Replacement project, CC-1558
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Statement of Issue:
On March 30, 2021, bids were publically opened for the Edwards - Varsity Tract Water Main Replacement project. City Council action is requested to award the construction contract to Palp, Inc., doing business as Excel Paving, the lowest responsive and responsible bidder.
Financial Impact:
Total funds for the project, including contingency and supplemental expenses, is estimated at $1,950,000. Funds for the project are available in the current fiscal year budget in the Water Master Plan Fund, Account No. 50791006.82100, ($1,779,000). Additionally, staff is requesting an appropriation of $171,000 from the undesignated Prop 42 fund balance to Account No. 21985201.82300 to cover 50% of the milling and overlay costs.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Excel Paving in the amount of $1,577,750.00; and,
B) Appropriate $171,000 from the Prop 42 Fund, Account No. 21985201.82300; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with alternative action.
Analysis:
Approximately 3,200 lineal feet of new pipeline will be constructed as part of the City’s annual water main replacement program for this fiscal year. All of the improvements are proposed within the Edwards - Varsity Tract in seven streets.
Since construction activities will likely further degrade the street pavement condition, this project will mill and overlay the streets to preserve pavement quality and aesthetics after the construction. The funds for the pavement improvements will be split between the Water and Prop 42 Funds. Prop 42 funds are typically used for the maintenance of residential streets. The proposed improvements will enhance the City’s water system reliability.
Bids were publicly opened on March 30, 2021, with the following results:
|
BIDDER'S NAME |
BID AMOUNT (Amount Read at Bid Opening and Basis of Award) |
|
Excel Paving |
$1,577,750.00 |
|
CCL Contracting Inc. |
$1,577,930.00 |
|
Ferreira Construction |
$1,608,420.00 |
|
Dominguez General Engineering |
$1,626,800.00 |
|
Aid Builder's Inc |
$1,744,250.00 |
|
T.E. Roberts, Inc. |
$1,786,755.00 |
|
Kana Pipeline Inc. |
$1,864,470.00 |
|
TryCo General Engineering |
$1,874,600.00 |
|
Colich & Sons LP |
$1,976,700.00 |
Staff recommends awarding a contract to Excel Paving in the amount of $1,577,750.00.
Project reference checks have indicated that Excel Paving has provided acceptable potable water main construction within the last year. The total project cost is estimated to be $1,950,000, which includes the construction contract, contingency, inspection, and supplemental expenses.
Environmental Status:
The project is categorically exempt pursuant to Class 1, Section 15031c of the California Environmental Quality Act.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Project Vicinity Map