REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a maintenance contract with Commercial Waterproofing Systems, Inc. (ERC Roofing and Waterproofing), in the amount of $225,450 for the Slater Pump Station Roof Replacement Project, MSC-534
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Statement of Issue:
On March 3, 2021, bids were opened electronically for the Slater Pump Station Roof Replacement Project, MSC-534. City Council action is requested to award the maintenance contract to Commercial Waterproofing Systems, Inc., doing business as ERC Roofing and Waterproofing, the lowest and responsible bidder.
Financial Impact:
Total funds for the project, including contingency and supplemental expenses, are estimated at $302,158. Funds for the project are available in Infrastructure Fund, Account No. 31440003.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Commercial Waterproofing Systems, Inc., doing business as ERC Roofing and Waterproofing, in the amount of $225,450; and,
B) Authorize the Mayor and City Clerk to execute a maintenance contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The Slater Pump Station, located at the end of Slater Avenue west of Graham Street and directly adjacent to the East Garden Grove Wintersburg Channel, was constructed in 1964. The building was upgraded in 1980 to include a reinforced concrete block building and a built-up roof system sitting upon a wood frame. The built-up roofing at this building, including five mounted exhaust mufflers, are at the end of their useful life and need to be replaced.
Bids were due electronically on March 3, 2021, with the following results:
|
BIDDER'S NAME |
BID AMOUNT (Amount Read at Bid Opening and Basis of Award) |
|
Commercial Waterproofing Systems, Inc., dba ERC Roofing and Waterproofing |
$225,450.00 |
|
Letner Roofing Co. |
$356,520.00 |
|
Bishop, Inc. |
$980,000.00 |
Staff has checked references for ERC Roofing and Waterproofing and recommends award of a maintenance contract in the amount of $225,450. The total estimated project cost is $302,158, which includes the maintenance contract, a fifteen (15%) contingency, and supplemental expenses, such as contracted construction management and inspection services.
Environmental Status:
The project is categorically exempt pursuant to Class 1, Section 15301d of the California Environmental Quality Act.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Vicinity Map