REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
title
Accept bid and authorize execution of a construction contract with Alfaro Communication Construction, Inc., in the amount of $284,270 for the construction of fiber optic communications to Murdy Park, the Joint Powers Training Facility and the Water Operations Facility, CC-1593 and CC-1594
body
Statement of Issue:
On January 7, 2021, bids were opened for the installation of fiber optic communications to Murdy Park, the Joint Powers Training Facility and the Water Operations Yard. City Council action is requested to award the contract to Alfaro Communication Construction, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total estimated project cost is $337,697. Funds are budgeted in the Fiber Expansion budget of the Fiscal Year 2020/2022 Capital Improvement Program. A total of $225,000 is budgeted for fiber optic expansion in the Water Fund (50685801.82800), $75,000 is budgeted for fiber optic expansion in the Sewer Service Fund (51185201.82800), and $37,697 is budgeted in the Infrastructure Fund (31440001.82800).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Alfaro Communication Construction, Inc., in the amount of $284,270; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
end
Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The Information Services division of the Administrative Services Department, in consultation with the Public Works Department, identified three City facilities that will benefit from being connected to the City’s fiber optic network. With the installation of new conduit and fiber optic cable, the Murdy Park Community Center, the Joint Powers Training Center, and the Utilities Operations Facility will be connected to the City’s fiber optic communications network, which currently is utilized for traffic signal communications. This fiber optic communications network is already connected to City Hall; therefore, fiber optic communications will be established between City Hall and these three City facilities.
This project will also upgrade communications at four existing traffic signals from older copper cable to fiber optic cable, which will enable faster communications and the ability to provide future closed circuit television cameras.
This project was included in the Fiscal Year 2020/2021 Capital Improvement Project budget.
A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids were opened on January 7, 2021 and are listed in ascending order:
Bidder Submitted Bid Corrected Bid
1. Alfaro Communication Construction, Inc. $284,270.00
2. Elecnor Belco Electric, Inc. $292,212.00
3. DBX, Inc. $327,370.00
4. Inter-Pacific, Inc. $331,000.00
5. Select Electric, Inc. $353,528.00
6. Servitek Electric, Inc. $379,948.98 $379,936.53
7. Crosstown Electrical & Data, Inc. $399,983.00
8. Comet Electric, Inc. $409,835.00
9. Asplundh, LLC $420,678.00
The total estimated cost of this project is $337,697, as outlined below:
Estimated Construction Costs
Bid $284,270
10% construction contingency $ 28,427
Construction Administration $ 25,000
Total $337,697
Public Works Commission Action:
Due to the COVID-19 restrictions, the Public Works Commission did not meet in the six months prior to advertising this project for bids; therefore, there is no Public Works Commission action regarding this project.
Environmental Status:
This project is categorically exempt pursuant to the California environmental Quality Act, Section 15303 (c).
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Project Location Map