REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Chris Slama, Director of Community Services
Subject:
title
Approve License Agreement between the City of Huntington Beach and Seaview Little League for use and maintenance of baseball fields and related improvements at LeBard Park
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Statement of Issue:
The proposed License Agreement with Seaview Little League (SLL) specifies recreational usage and maintenance responsibilities for a portion of LeBard Park being used for youth league activities.
Financial Impact:
Not applicable. Per the license agreement, SLL will provide maintenance of fields within approximately 4.75 acres of the 11.60 acre park.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute the License Agreement between the City of Huntington Beach and Seaview Little League for use and maintenance of ballfields and related improvements at LeBard Park.
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Alternative Action(s):
Do not approve the license agreement with Seaview Little League, and direct staff accordingly.
Analysis:
Previously owned by the Huntington Beach City School District (District), the baseball fields at LeBard Park have served as home to Seaview Little League (SLL) for a number of years. On December 7, 2015, City Council approved an Agreement for Acquisition and Escrow in order for the City to purchase 6.61 acres of District property, to remain recreational in nature and hosting fields utilized by SLL. With the recent close of escrow on the property and improvements finalized by the residential developer, the City may now enter into a formal agreement with SLL that accurately specifies areas of use and maintenance responsibilities.
The license agreement is for a term of five (5) years, and may be extended for one additional five-year period, upon mutual consent of City and SLL evidenced in writing. In lieu of field reservation fees, the license agreement calls for SLL to maintain the ballfields, the snack bar/restroom building, and other baseball-related improvements.
The Park, Tree, and Landscape Division of Public Works has reviewed the license agreement and concurs with the terms. It has been determined that a minimum of 1,000 maintenance-related service-hours are saved annually by the agreement. SLL averages over 1,000 hours of volunteer labor to maintain the ballfields. In addition, SLL funds special maintenance items, such as laser leveling of the infields, professional landscape services, backstop maintenance, and upgrades to the irrigation system.
Staff is recommending approval of this license agreement in order to further continue the collaboration with SLL for youth activities within the community. SLL serves approximately 600 youth from Huntington Beach who participate in the program. If approved, this agreement will help continue to benefit many youth and their families, while assisting the City to maintain specific park assets.
Environmental Status:
Not applicable. The license agreement will not add to or change the existing use of the property.
Strategic Plan Goal:
Enhance and maintain high quality City services
Attachment(s):
1. License Agreement between the City of Huntington Beach and Seaview Little League for the use and maintenance of baseball fields and related improvements at LeBard Park.