REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with R.J. Noble Company in the amount of $2,551,614 for the Residential Overlay Zone 9 Project, CC-1596; and, authorize the appropriation of funds
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Statement of Issue:
On February 18, 2020, bids were publicly opened for the Residential Overlay Zone 9 Project. City Council action is requested to award the construction contract to R.J. Noble Company, the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $2,870,000. Funds for this project are available in the current fiscal year budget in the Gas Tax Account 20790057.82300 ($2,491,315), the Sewer Fund 51185101.82300 ($100,000) and Water Fund 50685201.82300 ($100,000). An additional appropriation of $178,685 from the Gas Tax Fund is requested.
Recommended Action:
recommendation
A) Appropriate $178,685 from Gas Tax Fund (207) to Account 20790057.82300; and,
B) Accept the lowest responsive and responsible bid submitted by R.J. Noble Company in the amount of $2,551,614; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The City’s pavement Management Program (PMP) calculates a pavement condition for each street. The conditions are rated from 0 to 100, with 0 being the worst and 100 indicating perfect condition. As part of the PMP, a residential network was created dividing the City into 12 maintenance zones to allow the City to better coordinate maintenance activities. This project will rehabilitate 139 street segments with pavement condition ratings below 55, which is considered very poor, in maintenance zone 9. Maintenance zone 9 is located in the Northern Area of the City. The street segments to be overlaid will be crack sealed. Localized 2” pavement repairs will be performed were needed. Edge grinding will be performed along all concrete curbs, gutters, and cross gutters using a milling machine before applying a final 1.5” asphalt overlay. Streets suffering from reflective cracking will have a geotextile fabric placed between the existing surface and the new 1.5” asphalt overlay to increase structural stability.
Bids were publicly opened on February 18, 2020, with the following results:
|
BIDDER'S NAME |
BID AMOUNT |
|
R.J. Noble Company |
$2,551,614 |
|
All American Asphalt |
$2,777,744 |
|
Excel Paving |
$2,938,105 |
|
Shawnan |
$3,075,800 |
|
Sully Miller Contracting Co. |
$3,263,000 |
R.J. Noble Company has provided acceptable experience on similar projects in the past. Therefore, staff recommends awarding a contract to R.J. Noble Company in the amount of $2,551,614. The total cost of the project is $2,870,000. This total includes the construction contract of $2,551,614 plus ten-percent (10%) construction contingency of $255,161 and supplemental expenses of $63,225 for inspection services. The engineer’s estimate for this project was $3,050,000.
Environmental Status:
The project is categorically exempt pursuant to Class 1, Section 15301(c) of the California Environmental Quality Act.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Vicinity Map