REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Tom Herbel, PE, Acting Director of Public Works
David A. Segura, Interim Fire Chief
Subject:
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Approve and authorize execution of Amendment No. 1 to Professional Services Contracts for As-Needed Environmental Engineering Services with Geosyntec Consultants, Inc., Tetra Tech, Inc., Group Delta Consultants, Inc., Environmental Engineering & Contracting, Inc. (EEC Environmental Inc.), Huitt-Zollars, Inc. and Pacific Advanced Civil Engineering, Inc. (PACE), extending each contract’s expiration date to February 6, 2021
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Statement of Issue:
The Public Works and Fire Departments require environmental engineering services on an as-needed basis to support staff for general environmental engineering consultation and the implementation of programs and inspections under the hazardous waste and material, landfill and gas, and the water quality programs, as administered and implemented by Public Works and Fire Department’s staff. The existing contracts for these services expire on February 6, 2020, but allow for a one-year extension. At this time, approval of the extensions is recommended.
Financial Impact:
These are contract time extensions. No additional compensation is requested. Funds for these services are included in the Fire and Public Works Department FY 2019/20 budgets.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Geosyntec Consultants, Inc. for As-Needed Environmental Engineering Services;” and,
B) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Tetra Tech, Inc. for As-Needed Environmental Engineering Services;” and,
C) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Group Delta Consultants, Inc. for As-Needed Environmental Engineering Services”; and,
D) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and EEC Environmental for As-Needed Environmental Engineering Services;” and,
E) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Huitt-Zollars, Inc. for As-Needed Environmental Engineering Services;” and,
F) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Pacific Advanced Civil Engineering, Inc. for As-Needed Environmental Engineering Services.”
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Alternative Action(s):
Do not authorize the contract amendments and direct staff with an alternate action.
Analysis:
On February 6, 2017, the City Council approved six contracts for as-needed environmental engineering services. This action followed a lengthy and competitive Request for Qualifications (“RFQ”) process, which determined these firms to be the most qualified to provide these services. The firms receiving contract awards included Geosyntec Consultants, Inc.; Tetra Tech, Inc.; Group Delta Consultants, Inc.; EEC Environmental, Inc.; Huitt-Zollars, Inc. and PACE, Inc.
These six (6) contracts have provided as-needed environmental engineering consultation for general environmental services and implementation of programmatic elements under landfill and gas, hazardous waste and material, and water quality programs. The contract services have historically been utilized to supplement city staff to meet inspection requirements, as an extension of staff, or to provide required expertise for unique projects. They have allowed the departments to have greater flexibility in obtaining the expert environmental engineering professional services required for city projects.
At this time, the allowable one-year extension of the six (6) contracts is recommended. The firms have performed well during the contract term and both the Fire and Public Works Departments will not exceed their respective budget appropriations for the professional services provided through these agreements.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Geosyntec, Inc. for As-Needed Environmental Engineering Services
2. Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Tetra Tech, Inc. for As-Needed Environmental Engineering Services
3. Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and EEC Environmental, Inc. for As-Needed Environmental Engineering Services
4. Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Group Delta Consultants, Inc. for As-Needed Environmental Engineering Services
5. Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Huitt-Zollars, Inc. for As-Needed Environmental Engineering Services
6. Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and PACE, Inc. for As-Needed Environmental Engineering Services