REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with RT Contractor Inc. in the amount of $535,000 for the Central Park Restrooms Project, CC1591
body
Statement of Issue:
On May 14, 2019 bids were publically opened for the Central Park Restrooms project. City Council action is requested to award the construction contract to RT Contractor, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project is $1,170,500, which is available in the current fiscal year budget in Quimby Fund account 22645010.82900. This total includes the construction contract of $535,000 plus ten-percent (10%) construction contingency of $53,500. In addition, supplemental expenses of $100,000 for inspection and materials testing will be needed and $482,000 which is currently encumbered for the purchase of modular building materials. Staff is also requesting that the construction funds in the amount of $688,500 ($535,000 contract, $53,500 contingency and $100,000 in supplemental expense) be carried over in Quimby Fund account 226450010.82900 in order to allow time to prepare and execute contract documents.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by RT Contractor, Inc. in the amount of $535,000; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
In an effort to modernize existing restrooms in Central Park, the Community Services Department has elected to replace existing restrooms with new Romtec modular restrooms. These restrooms are similar to those installed at Worthy Park and along North Beach. In contrast, the restrooms will each have six stalls and be installed at the same location as the existing restrooms. This project, the first in a series, will replace three existing restrooms. Up to three additional restrooms are slated for replacement next fiscal year.
Bids were publicly opened on May 14, 2019, with the following results:
|
BIDDER'S NAME |
BID AMOUNT |
CORRECTED AMOUNT |
|
Aid Builders |
$285,000 |
$285,000 |
|
RT Contractor |
$535,000 |
$535,000 |
|
HYM Engineering |
$648,000 |
$648,000 |
|
California Building Evaluation & Construction Inc. |
$700,000 |
$700,000 |
|
Kazoni Inc. |
$1,199,856 |
$1,192,856 |
Aid Builders, the apparent low bidder, requested that their bid be rejected, due to inadequate experience for this project. A reference check determined that RT Contractor, Inc. has provided acceptable experience on past projects. Therefore, staff recommends awarding a contract to RT Contractor, Inc. in the amount of $535,000. The total cost of the project is $1,170,500. This total includes the construction contract of $535,000 plus ten-percent (10%) construction contingency of $53,500. In addition, supplemental expenses of $100,000 for inspection and materials testing and $482,000 which is currently encumbered for the purchase of modular building materials is included in the total cost. Unspent appropriations will be carried forward into Fiscal Year 2019/20.
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15031c of the California Environmental Quality Act.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Location Map