REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
title
Award and authorize execution of a construction contract in the amount of $490,050.00 to Aid Builders, Inc. for the Alley Rehabilitation Project, CC-1569
body
Statement of Issue:
On April 30, 2019, bids were opened for the Alley Rehabilitation Project, CC-1569. Staff requests that the City Council award the contract to Aid Builders, Inc., the lowest responsive and responsible bidder.
Financial Impact:
Funds for the project are available in the Infrastructure Fund account 31440001.82000. The total estimated project cost is $580,000 which includes the construction contract, contingency, supplemental expenses, and inspection. Staff is also requesting that these funds be carried over into Fiscal Year 2019-20 in order to allow time to prepare and execute contract documents.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Aid Builders, Inc., in the amount of $490,050.00; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, and provide staff with alternative direction.
Analysis:
The City hired a consultant to evaluate the condition of all publicly maintained alleys utilizing the same methodology in the City’s adopted Pavement Management Program. The consultant determined that the subject alley, located north of Heil Avenue between Graham Street and Springdale Street, had the worst Pavement Condition Index (PCI=4) of the alleys surveyed. For reference purposes, PCI values ranging between 86 and 100 are considered to be in “Very Good” condition; whereas PCI values between 0 and 40 are considered to be in “Very Poor” condition.
The project’s scope of work will be to remove and replace the existing asphalt concrete pavement and concrete v-gutter, with ancillary work as necessary.
Bids were opened publicly on April 30, 2019. Staff reviewed the bid package received from Aid Builders, Inc. and mathematically verified the total amount bid. Staff found the documentation and references for Aid Builders, Inc. to be acceptable. Therefore, staff recommends award of the construction contract to Aid Builders, Inc. in the amount of $490,050.00. Unspent appropriations will be carried forward into Fiscal Year 2019/20.
The verified bid amounts are listed below:
|
Final Rank |
Bidder |
Verified Bid Amount |
|
1 |
Aid Builder’s, Inc. |
$490,050.00 |
|
2 |
California Building Evaluation & Construction, Inc. |
$510,460.75 |
|
3 |
Excel Paving |
$518,518.00 |
|
4 |
Shawnan |
$519,350.00 |
|
5 |
Onyx Paving Co. |
$525,000.00 |
|
6 |
United Paving Co. |
$534,101.30 |
|
7 |
Hardy & Harper, Inc. |
$536,585.00 |
|
8 |
EBS General Engineering, Inc. |
$575,425.00 |
|
9 |
All American Asphalt |
$583,849.00 |
|
10 |
R.J. Noble Company |
$591,980.00 |
|
11 |
Sequel Contractors |
$681,260.00 |
Public Works Commission Action:
The Public Works Commission reviewed and approved CC-1569 on March 20, 2019, with a vote of 6-0-1 (Nguyen absent).
Environmental Status:
This project is categorically exempt pursuant to Class 1, Section 15301(c) of CEQA.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Location Map