huntington beach banner
File #: 19-454    Version: 1
Type: Consent Calendar Status: Passed
File created: 4/4/2019 In control: City Council/Public Financing Authority
On agenda: 5/20/2019 Final action: 5/20/2019
Title: Accept bid and authorize execution of a construction contract with International Line Builders, Inc. in the amount of $269,016 for the traffic signal modification at the intersection of Goldenwest Street and Heil Avenue, CC-1492; and, appropriate Traffic Impact funds for construction and approve change orders not to exceed 15 percent
Attachments: 1. Att#1-Project Location Map.pdf

REQUEST FOR CITY COUNCIL ACTION

 

SUBMITTED TO:                     Honorable Mayor and City Council Members                     

 

SUBMITTED BY:                     Lori Ann Farrell Harrison, Interim City Manager

 

PREPARED BY:                     Travis K. Hopkins, PE, Director of Public Works

 

Subject:

title

Accept bid and authorize execution of a construction contract with International Line Builders, Inc. in the amount of $269,016 for the traffic signal modification at the intersection of Goldenwest Street and Heil Avenue, CC-1492; and, appropriate Traffic Impact funds for construction and approve change orders not to exceed 15 percent

body

 

Statement of Issue:

On February 20, 2019, bids were opened for the traffic signal modification at the intersection of Goldenwest Street and Heil Avenue.  City Council action is requested to award the contract to International Line Builders, Inc., the lowest responsive and responsible bidder.

 

Financial Impact:

The total estimated project cost is $429,368.  Grant fund expenditures to date total $84 and matching fund expenditures to date total $126. Funds in the amount of $251,772 are available in Highway Safety Improvement Program (HSIP) grant Account 99590002.82700.  Funds in the amount of $46,706 are available in Gas Tax Account 20790044.82700 for a portion of the City’s match.  For the remaining match, staff is requesting an appropriation of $130,680 from the undesignated Traffic Impact Fee Fund Balance to account 20690007.82700.  The additional funds over the construction contract costs will be used for city-furnished equipment purchases and costs not reimbursable through the grant program.

 

Recommended Action:

recommendation

A)  Accept the lowest responsive and responsible bid submitted by International Line Builders, Inc. in the amount of $269,016; and,

B)  Appropriate $130,680 of undesignated Traffic Impact Fee Fund Balance to account 20690007.82700; and,

C)  Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,

D)  Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract construction costs or $40,352.

end

 

Alternative Action(s):

Reject all bids and provide staff with alternative direction.

 

Analysis:

The City applied for grant funding for a traffic signal modification under the federal Highway Safety Improvement Program (HSIP).  The intersection of Goldenwest Street and Heil Avenue was identified for the installation of left turn arrows based on their recent collision history.  The grant application was approved and engineering and construction funds were subsequently approved.

The project was included in the FY 2018/19 Capital Improvement Program as a continuing project.  Due to construction cost increases and the significant increase in material costs, especially steel products, the originally budgeted funds are not adequate to complete construction, therefore, additional local funding is required.

This project, at the intersection of Goldenwest Street and Heil Avenue, consists of installing left turn arrows for eastbound and westbound traffic and the installation of fiber optic interconnect conduit and cable along Goldenwest Street from Heil Avenue to Warner Avenue.

A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.

Bids were opened on February 20, 2019, and are listed in ascending order:

 

 

Bidder

Submitted  Bid

Corrected  Bid

1

International Line Builders, Inc.

$269,032.33

$269,016.00

2

Alfaro Communications Construction, Inc.

$285,089.59

$285,210.00

3

Dynalectric, Inc.

$287,054.00

 

4

Elecnor Belco Electric, Inc.

$288,289.00

 

5

Calpromax Engineering, Inc.

$299,700.00

 

6

Select Electric, Inc.

$318,734.00

 

7

DBX, Inc.

$331,490.00

 

8

Comet Electric, Inc.

$340,471.00

$362,971.00

9

Crosstown Electrical and Data, Inc.

$347,543.00

 

10

PTM General Engineering Services, Inc.

$356,056.00

 

11

YAKAR, Inc.

$363,100.00

 

12

California Professional Engineering, Inc.

$365,766.50

 

 

The total estimated cost of this project is $429,368 which includes the City’s direct purchase of all major equipment which is estimated at approximately $75,000.  This practice ensures consistency of equipment among the traffic signals and street lighting maintained by the City.  Direct purchase also provides the added benefit of reduced costs to the City due to elimination of contractor mark-ups, typically in excess of 20 percent on this type of equipment.

 

Estimated Construction Costs

 

Bid

$269,016

15% construction contingency

$40,352

City furnished equipment

$75,000

Construction administration

$20,000

Material Testing and Labor Compliance

$25,000

Total

$429,368

Federal grant funds totaling approximately $251,856 are anticipated to be received with $177,512 of City Gas Tax and TIF funds required to provide the grant matching funds and to fund the items ineligible for federal reimbursement. These ineligible items include some of the construction.

Funding Summary

 

Grant funds available

$251,772

Grant funds expended to date

$84

Matching funds expended to date

$126

Match available

$46,706

Match appropriation required

$130,680

Total estimated project cost

$429,368

 

Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction cost rather than the standard 10 percent.  The request equates approximately to the typical 10 percent contingency based on the total of the construction contract and the materials purchased by the City.  This authorization will provide the added flexibility needed to complete a typical construction project yet still be consistent with the intent of the 10 percent limit.

 

Public Works Commission Action: The Public Works commission recommended this project on May 16, 2018, by a vote of 4-0-3 (Carr, Mulvihill and Stanford absent).

Environmental Status:

This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303 (c).

Strategic Plan Goal:

Enhance and maintain infrastructure

 

Attachment(s):

1.                     Project Location Map.