REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Michele Warren, Director of Human Resources
Subject:
title
Adopt Resolution No. 2019-15 approving and implementing the Memorandum of Understanding (MOU) with the Huntington Beach Police Officers’ Association (HBPOA) for October 1, 2017, through December 31, 2019
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Statement of Issue:
The City and the Huntington Beach Police Officers’ Association (HBPOA) have tentatively agreed to enter into a new Memorandum of Understanding (MOU) for the period October 1, 2017, through December 31, 2019.
Financial Impact:
Funding for the implementation of the fiscal items contained in the proposed Memorandum of Understanding will come from the General Fund. The additional fiscal impact over the term of the agreement for recurring items is estimated at $460,493. The fiscal impact for one-time costs is estimated at $361,520. No additional appropriations are requested. These costs will be absorbed within the FY 2018/19 Adopted General Fund Budget for the Police Department.
Recommended Action:
recommendation
Adopt Resolution No. 2019-15, “A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Police Officers’ Association (HBPOA) and the City for October 1, 2017, through December 31, 2019.”
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Alternative Action(s):
Do not adopt Resolution No. 2019-15 approving the successor MOU for HBPOA and direct staff to continue to meet and confer with the Association or utilize the impasse procedures contained within the City’s Employer-Employee Relations Resolution.
Analysis:
Representatives for the City and HBPOA have been involved in active negotiations over an extended period and have successfully completed the meet and confer process with a tentative agreement on a proposed Memorandum of Understanding (MOU) for the period of October 1, 2017, through December 31, 2019.
Highlights from the listing of tentatively agreed upon contract changes include the following:
Term of Agreement
October 1, 2017, through December 31, 2019
Retiree Medical Benefits
The City currently contributes $100 per month for each represented employee toward the employee welfare medical benefit trust fund program, which will continue until December 31, 2019, on which day it will sunset, unless a successor MOU is adopted and the parties affirmatively negotiate to maintain or modify it.
Medical Benefits
Effective the beginning of the pay period that includes February 1, 2019, the City’s monthly contribution towards POA medical plan premiums will increase as follows upon City Council final approval:
• Single $75
• Two Party $224
• Family $287
• Opt-Out $75
City contributions to dental and vision benefits will not increase during the term of the agreement.
Medical/Vision Opt-Out
The City and Association agree to calculate overtime in accordance with the 7(k) FLSA rule for the Medical/Vision Opt-Out.
Vacation Conversion to Cash
The City and Association agree to the conditions under which an employee may cash out up to 80 hours of accrued vacation. This provision is related to IRS regulatory requirements.
Cash Out of Compensatory Time
The City and Association agree to the terms for an employee election to cash out their compensatory time off earned. This provision is related to IRS regulatory requirements.
One Time Reimbursement for the Purchase of Law Enforcement Related Equipment
Effective at the beginning of the pay period following City Council final approval of this 2017-2019 MOU, the City and Association agree to a one-time lump sum reimbursement payment of one thousand two hundred dollars ($1,200) to each employee covered by this agreement on the effective day of the provision, for the purchase of law enforcement related equipment.
Work Schedules
Upon adoption of the successor MOU, and effective the beginning of the next shift change, the City and Association have agreed to a work schedule for Dispatch employees in the classifications of Communications Operator and Communications Supervisor. At the discretion of the Police Chief, the 3/12.5+5 work schedule may be discontinued.
There were other appropriate modifications to a variety of other provisions including, but not limited to, vague or outdated MOU terms, the inclusion of regulatory (IRS and FLSA) compliance language regarding constructive receipt of leave time, and other general clean-up language.
A summary of these and all other negotiated provisions are included in the Memorandum of Understanding.
Environmental Status:
N/A
Strategic Plan Goal:
Enhance and Maintain City Service Delivery
Attachment(s):
1. Tentative Agreement
2. Fiscal Impact Report
3. Resolution No. 2019-15
4. Memorandum of Understanding - Exhibit A
5. PowerPoint Presentation - POA