REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Approve and authorize the execution of Amendment No. 1 to the Cooperative Agreement with the Orange County Transportation Authority for the Traffic Signal Synchronization Project along Adams Avenue and Appropriate $30,000 in Matching Funds for the Project (CC-1482)
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Statement of Issue:
On February 18, 2014, the City Council approved the execution of a Cooperative Agreement with the Orange County Transportation Authority (OCTA) for a signal coordination project along Adams Avenue. The expiration date on this agreement was December 31, 2018. As OCTA has not completed the project, Amendment No. 1 will extend the term of the agreement until May 31, 2019. Funding is also requested to meet the City’s matching funds obligations.
Financial Impact:
At the time of the execution of the Cooperative Agreement on February 18, 2014, funds in the amount of $181,495 were available in the Air Quality Management District (AQMD) fund (account 20190011.82700) for the City’s share of the project. The City has remitted $142,227 to date to OCTA, leaving a balance of $39,268. To adequately provide for the remaining $39,268 in matching funds, an appropriation in the amount of $30,000 is being requested from the AQMD (201) Undesignated Fund Balance to account 20190011.82700. The balance of $9,268 will be comprised of in-kind services, including staff time spent on the project.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Cooperative Agreement No. C-3-2086 Between Orange County Transportation Authority and The Cities of Huntington Beach and Costa Mesa for The Adams Avenue Regional Traffic Signal Synchronization Project” funded as part of the Measure M2 Regional Traffic Signal Synchronization; and,
B) Appropriate $30,000 from the AQMD Undesignated Fund Balance to project account 20190011.82700.
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Alternative Action(s):
Do not authorize approval of the Amendment to the Cooperative Agreement and provide direction to staff to amend the terms of the agreement.
Analysis:
On February 18, 2014, the City Council approved participation by the City of Huntington Beach in the multi-jurisdictional traffic signal coordination project along Adams Avenue administered by the Orange County Transportation Authority (OCTA).
This project provides operational and infrastructure improvements at 17 intersections along Adams Avenue from Lake Street in Huntington Beach to Fairview Road in Costa Mesa. Equipment upgrades have been installed which have improved the operation and communications along the network, including the installation of traffic signal conduit and fiber optic communication cable within the City of Huntington Beach. Included as part of these improvements is a connection from Adams Avenue to the City’s Traffic Management Center located within City Hall.
New coordinated traffic signal timing has also been developed and implemented which has reduced stops and delays along the corridor. The final stage includes the monitoring and fine tuning of the signal timing and is the only remaining task to be completed. The work is expected to be completed by May 2019. The Orange County Transportation Authority is requesting that the contract term be extended to acknowledge the ongoing efforts and allow OCTA and their consultant to complete the contractual scope of services.
Public Works Commission Action:
Not required.
Environmental Status:
All remaining work in the City of Huntington Beach is categorically exempt.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Location Map.
2. Cooperative Agreement No. C-3-2086 approved by City Council on February 18, 2014.
3. Amendment No. 1 to Cooperative Agreement No. C-3-2086.