REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
Subject:
title
Approve and authorize execution of contract agreement with All City Management Services, Inc., (ACMS) for crossing guard services
body
Statement of Issue:
Approval of a three-year contract agreement with a possible two-year extension with All City Management Services, Inc., (ACMS) to continue management of the crossing guard services. The current hourly rate is $17.87 at four hours per crossing guard.
Financial Impact:
The proposed contract for FY 2018/2019 will lock the hourly rate of $18.87 at 3.5 hours per crossing guard ($379,164.25), FY 2019/2010 at $18.87 at 3.5 hours per crossing guard ($379,164.25), and FY 2020/2021 at $20.17 at 3.5 hours per crossing guard ($405,285.80). Adequate funds are available in account 10070210.69505 in FY 2018/19. Subsequent years will be budgeted accordingly.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute a three-year contract with a possible two-year extension, “Agreement Between the City of Huntington Beach and All City Management Services, Inc., for Crossing Guard Services” beginning on July 1, 2018.
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Alternative Action(s):.
Do not approve and direct staff accordingly.
Analysis:
The City Council approved the current Crossing Guard Services contract with All City Management Services, Inc., (ACMS) on August 1, 2011, and the Amendment to the contract on July 1, 2014. The term of agreement is due to expire on June 30, 2018.During the current contract with All City Management Services, Inc. (ACMS), the police department has had no adverse issues with their services.
In order to maintain a safe, cost-effective, and successful crossing guard program, the police department recommends the City contract with All City Management Services Inc., (ACMS) to provide adult crossing guard services. We have proposed a three-year contract agreement with ACMS with a possible two-year extension to continue services and management of the crossing guards in Huntington Beach. The contract requires a general liability insurance policy, worker’s compensation coverage, and a hold harmless agreement. The police department recommends continuing the existing crossing guard locations within the City. ACMS currently supplies crossing guards at thirty-one locations within the City of Huntington Beach. The City reserves the right to alter, add or delete locations based on future needs. The City procured the recommended three-year contract with All City Management Services, Inc. (ACMS) utilizing a contractual agreement awarded by the City of Garden Grove through their competitive bid process. This process is authorized through the City’s Municipal Code Section 3.02.190 (C) 2.
Environmental Status:
N/A
Strategic Plan Goal:
Enhance and maintain public safety
Attachment(s):
1. Contract Agreement with All City Management Services, Inc. (ACMS)
2. Insurance Certificate