REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Chris Davis, Senior Management Analyst
Subject:
title
Approve Sole Source Procurement Request with Hadronex Inc., dba SmartCover Systems, for Sanitary Sewer System Manhole SmartCovers (SmartCovers)
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Statement of Issue:
The City Public Works Utility Division uses manhole covers that transmit information on sewage levels beneath the covers. The city has purchased and are currently using Hadronex Inc., dba SmartCover Systems to provide the advanced manholes and maintenance services for the manholes. The City Council is requested to approve a Sole Source Procurement with Hadronex Inc., in the amount of $100,000 per year for four years, for the purchase of SmartCover sanitary sewer system manhole covers and related maintenance services.
Financial Impact:
No additional funding is requested. Sufficient funds for servicing SmartCovers are budgeted in the FY 2025/26 Sewer Service Fund account 51185201.64620.
Recommended Action:
recommendation
Approve Sole Source Procurement Request with Hadronex, Inc., dba SmartCover Systems, for the servicing of SmartCovers.
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Alternative Action(s):
Do not approve the Sole Source Procurement Request and direct staff accordingly.
Analysis:
SmartCovers are advanced manhole covers that help the City more effectively manage its sanitary sewer system. These devices transmit real-time data on sewage levels via an antenna mounted beneath the manhole cover. Strategically placed throughout the City's sewer system, SmartCovers provide early warnings that help prevent or mitigate potential Sanitary Sewer Overflows (SSOs) before they occur.
Previously, City staff could only respond to SSOs after they had already occurred, often resulting in extensive and costly cleanups. SSOs pose serious threats to public health and safety, can cost te...
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