REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
title
Accept Lowest Responsive and Responsible Bid and Award a Construction Contract to Universal Coatings, Inc. in the amount of $97,000 for the Oak View Branch Library Roof Restoration, CC1912
body
Statement of Issue:
Bids for Oak View Branch Library Roof Restoration, CC1912 were publicly opened on June 16, 2026. After reviewing all bid submissions, staff recommends that the City Council award the construction contract to Universal Coatings, Inc., the lowest responsive and responsible bidder in the amount of $97,000.
Financial Impact:
The total project cost for the Oak View Branch Library Roof Restoration is $107,790.35, as itemized below:
Item
Amount
Bid submitted by Universal Coatings, Inc.
$97,000.00
10% Contingency
$9,700.00
Supplemental Project Costs (Material Testing)
$1,090.35
Total Construction Cost:
$107,790.35
Funding for this project is available in the Infrastructure Fund, Account No. 31440013.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Universal Coatings, Inc. in the amount of $97,000; and,
B) Authorize the Director of Public Works to approve construction change orders within the approved contingency amount of ten percent (10%) of the contract amount; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
end
Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
The Oak View Branch Library is a temporary facility consisting of nine portable units located on Oak View Elementary School property. Replacement of the Library's four heat pump package units was scheduled for FY 2025-2026 but deferred due to leaks and deterioration in t...
Click here for full text