REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Johanna Bonaparte, Management Analyst
Subject:
title
Approve Sole Source Procurement Request and Service Agreement with ReNewell Fleet Services, LLC for Fire Department Emergency Vehicle Maintenance, Annual Not-to-Exceed $200,000
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Statement of Issue:
The Public Works Department requires a qualified vendor to perform maintenance and repair services for the City's Pierce-manufactured fire apparatus. City Council approval is requested for a three-year Service Agreement with ReNewell Fleet Services, LLC, with an annual not-to-exceed amount of $200,000, along with approval of a Sole Source Justification, to provide emergency vehicle maintenance and repair services for the Fire Department.
Financial Impact:
Funding for this request is available in the Fire Fleet Maintenance Account (10085705.64720). No additional funds are requested.
Recommended Action:
recommendation
Approve a Service Agreement and Sole Source Justification with ReNewell Fleet Services, LLC, for Fire Department emergency vehicle maintenance and repair services.
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Alternative Action(s):
Do not approve the Service Agreement and Sole Source Procurement Request and direct staff accordingly.
Analysis:
ReNewell Fleet Services, LLC, is the Original Equipment Manufacturer (OEM)-authorized service provider for Pierce fire apparatus. No other fire apparatus repair vendors in the region possess the proprietary technical information, certified parts access, specialized tooling, or manufacturer-authorized training required to service Pierce fire engines in accordance with OEM specifications.
Sixteen of the City's seventeen fire engines are Pierce-manufactured units. Continued use of an OEM-authorized provider is necessary to ensure proper maintenance, preserve manufacturer warranties, and maintain the op...
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