REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: John Dettle, Associate Civil Engineer
Subject:
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Award and authorize the execution of a construction contract with Big Ben Engineering in the amount of $3,970,850 for the Edinger Avenue Sewer Replacement Project, CC-1662; and, authorize appropriation of funds
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Statement of Issue:
On September 27, 2023, bids were received for the Edinger Avenue Sewer Replacement Project, CC-1662. City Council action is requested to award the construction contract to Big Ben Engineering, the lowest responsive and responsible bidder.
Financial Impact:
Total project cost, including contingency and supplemental expenses, are estimated at $5,000,000. Funds in the amount of $3,662,675 are available in the Sewer Development Fee Fund account 21089020.82600 ($800,000) and Sewer Service Fund account 51189019.82600 ($2,862,675). Additional funding of $1,337,325 is required for the project. Staff is requesting the budget shortfall to be funded from the PCH Restroom Sewer Lift Station Project Fund account 51189021.82600. This request is made in order to maintain the required minimum reserve balance in the Sewer Service Fund (511). Funding to replenish the PCH Restroom Sewer Lift Station Project budget will be requested as part of the FY 2024/25 Capital Improvement Program budget process.
Recommended Action:
recommendation
A) Approve a budget transfer of $1,337,325 from Account 51189021.82600 (PCH Restroom Sewer Lift Station Project) to Account 51189019.82600 (Edinger Sewer Project) to fully fund the Edinger Sewer Project; and,
B) Accept the lowest responsive and responsible bid submitted by Big Ben Engineering, in the amount of $3,970,850; and,
C) Authorize the Mayor and City Clerk to execute a construction contract with Big Ben Engineering in a form approved by the City Attorney....
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