REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Max Olin, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Hardy & Harper, Inc. in the amount of $3,278,000 for the Residential Zone 3 Overlay Maintenance Project, CC-1839
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Statement of Issue:
On January 16, 2026, bids were publicly opened for the Residential Zone 3 Overlay Maintenance Project. City Council action is requested to award the construction contract to Hardy & Harper, Inc., as the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $3,785,800. Funds are available in the current fiscal year budget in the following accounts:
Funding Source
Account
Amount
Measure M Fund
21390042.82300
$1,000,000
Measure M Fund
21390043.82300
$528,877
Water Fund
50691050.82300
$200,000
Sewer Fund
51185105.82300
$200,000
Prop 42
21990011.82300
$750,000
Gas Tax
20790064.82300
$1,106,923
Total Funds Available:
$3,785,800
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Hardy & Harper, Inc., in the amount of $3,278,000; and
B) Authorize the Director of Public Works to approve change orders up to 10% contingency in potential construction change orders; and
C) Authorize the Mayor and City Clerk to execute a construction contract with Hardy & Harper, Inc. in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids or provide staff with alternative action.
Analysis:
This project will rehabilitate pavement on approximately 75 of the worst residential street segments within Maintenance Zone 3, which is the third zone of the City's 12-Zone Maintenance Program. Work will include limited localized pavement repair...
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