REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: John Dettle, Associate Civil Engineer
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Premo Construction in the amount of $364,095 for the Well 9 Roof Replacement Project, CC1687.
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Statement of Issue:
On June 22, 2023, bids were publicly opened for the Well 9 Roof Replacement Project, CC1687. City Council action is requested to award the construction contract to Premo Construction, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and inspection is $425,505. Funds in the amount of $328,205 are available in Water Fund account 50691043.82100. Staff is requesting an appropriation of $97,300 from the undesignated Water Fund balance to fund the remainder.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Premo Construction, Inc. in the amount of $364,095;
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and
C) Appropriate $97,300 from the Water Fund to account 50691043.82100.
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Alternative Action(s):
Reject all bids, and direct staff to rebid the project.
Analysis:
Water Production Staff identified that the Well 9 facility was vulnerable to fire risk, due to excessive heat buildup in the exhaust system caused by insufficient ventilation; the ventilation system automatically shuts off when the facility doors are not fully closed. Staff immediately implemented a standard procedure to keep the engine room door closed at all times. However, in the absence of a permanent structural solution, the Well 9 facility would remain at risk of fire and a lengthy shutdown as repairs are made. A well shu...
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