REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
title
Reject All Bids for Main Street Branch Library HVAC and Electrical Improvements (CC-1790) and Direct Staff to Re-Bid
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Statement of Issue:
On November 4, 2025, the Public Works Department (the "Department") received two (2) bids for the Main Street Branch Library HVAC and Electrical Improvements Project. Both bids exceeded the project's currently allocated budget of $463,000. Staff recommends that the City Council reject all bids to allow further evaluation of project scope, funding, and delivery options in light of current utility requirements and market conditions.
Financial Impact:
There are no fiscal impacts related to the recommended action.
Recommended Action:
recommendation
Reject all bids for CC-1790, Main Street Branch Library HVAC and Electrical Improvements.
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Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly.
Analysis:
The City of Huntington Beach (the "City") Main Street Branch Library (the "Library") is located at 525 Main Street in Triangle Park. Built in the 1950s, the Library is a concrete tilt-up structure with limited central heating and no central air conditioning. As a result, interior temperatures can fluctuate significantly, periodically impacting library operations and resulting in temporary closures.
To address these conditions, staff retained Westburg White Architecture in September 2024 to prepare design documents for HVAC and electrical improvements. The project scope included upgrading electrical capacity, construction of a dedicated electrical room, provisions for future mechanical expansion, and installation of multiple air conditioning and heat pump units throughout the building.
During final design coordination, Sout...
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