REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Gilbert Garcia, Chief Financial Officer
Subject:
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Approve the transfer of Fiscal Year end 2017/18 Police Department's Budget Savings from the General Fund (Fund 100) to the Equipment Fund (Fund 323) for the Police Department's Computer Aided Dispatch (CAD) and Records Management System (RMS) Project
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Statement of Issue:
The Police Department's integrated Computer Aided Dispatch (CAD) and automated Records Management System (RMS) was implemented in 2005 and has reached the end of its useful life. Due to operational impacts and risks associated with using a system that is end-of-life, it is necessary to update to a modern, fully supported version of CAD/RMS. The Finance Department is requesting authorization to allocate $1.2 million from one-time salary savings realized in the Police Department's budget in FY 2017/18 towards the replacement of the Police Department's Computer Aided Dispatch (CAD) and automated Records Management Systems (RMS).
Financial Impact:
Fiscal Year 2017/18 began October 1, 2017, and ended June 30, 2018. Due to the shortened fiscal year, each department's budget was prorated down to a nine-month fiscal year. In FY 2017/18, the Police Department realized one-time savings from vacancies. In a typical fiscal year, salary savings in the Police Department are offset by corresponding expenditures in overtime, as the department works to maintain essential levels of service. Demand for the Police Department's services is particularly high during the summer months. However, because the fiscal year ended on June 30, expenditures for the summer months of July through September were avoided in FY 2017/18. As the fiscal year did not include most of the summer months, the Police Department realized one-time savings. Staff is requesting that Council authorize the use of unspent General Fund appropria...
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