REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Patrick Bannon, Capital Projects Supervisor
Subject:
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Reject lowest bid for the Civic Center - Generator & Switchgear Replacement Project, CC-1720; reject all remaining bids, re-scope, and re-bid the project
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Statement of Issue:
On April 7, 2025, the Public Works Department received six bids for the Civic Center - Generator & Switchgear Replacement Project. The lowest bid, submitted by MINAKO AMERICA CORPORATION, came in at $3,088,777-significantly exceeding the City's allocated budget of $1,435,000. Given the disparity, staff recommends that the City Council reject all bids. This will allow the department to revise the project scope, re-advertise, and rebid the work in alignment with the City's allocated budget.
Financial Impact:
There are no fiscal impacts related to the recommended action.
Recommended Action:
recommendation
Reject all bids for the Civic Center - Generator & Switchgear Replacement Project, CC-1720.
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Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly.
Analysis:
The Civic Center - Generator & Switchgear Replacement Project consists of removing two existing 200 kW generators at the Civic Center and replacing them with one 1,000 kW generator and belly tank. The work will involve demolition of the existing generators and mechanical systems, preparation of the new generator pad and fencing, installation of the new generator, conduit routing to facility electrical rooms, patching of concrete and paving, and mechanical work needed to commission the generator. Work will also include refurbishment of the facility switchgear system, as well as removal of the existing generator underground storage tank located in the civic center basement.
The bids received for the project significantly exceed the prev...
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