REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: Ken Dills, Public Works Administrative Services Manager
Subject:
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Approve Amendment No. 1 to an Agreement with KOA Corporation for On-call Grant Writing and Administrative Consulting Services and Approve an Appropriation of $50,000
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Statement of Issue:
On July 20, 2021, the City approved a 3-year agreement with KOA Corporation (KOA) for on-call grant writing and administration services. This contract has a not-to-exceed limit of $250,000 of which $246,420 has been spent on services related to the Local Roadway Safety Plan (LRSP) grant program and other traffic programs. Staff is seeking a one-year extension and a $50,000 increase to the contract not-to-exceed amount to continue this work and address the upcoming Safe Streets and Roads for All (SS4A) federal grant program, which is anticipated to open in Spring 2024.
Financial Impact:
Staff is requesting an appropriation of $50,000 from the Traffic Congestion Relief Prop 42 fund balance to account no. 21985201.69365.
Recommended Action:
recommendation
A) Approve Amendment No. 1 to the agreement with KOA Corporation for on-call grant writing and administrative consulting services, extending the term by one year and increasing the not-to-exceed agreement amount by $50,000; and
B) Appropriate $50,000 from the undesignated Traffic Congestion Relief Prop 42 fund balance to Account 21985201.69365
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Alternative Action(s):
Do not approve the amendment and direct staff accordingly. Alternate direction may include issuing a Request for Proposals to identify another firm.
Analysis:
On July 20, 2021, the City entered into agreements with a number of consultants for on-call grant writing and administrative services. Since then, KOA worked with the City by developing the Local Roadway Safety Plan (LRSP) ...
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