REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: John Martin, Capital Projects Administrator
Subject:
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Accept the lowest responsive and responsible bid, and authorize execution of a construction contract with Elegant Construction Inc. in the amount of $1,680,000.00 for the Police Department Communications Center Renovation Project, CC-1677
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Statement of Issue:
On July 27, 2023, bids were opened for the Police Department (PD) Communications Center Renovation Project, CC-1677. City Council action is requested to award the construction contract to Elegant Construction Inc. (Elegant), the lowest responsive and responsible bidder.
Financial Impact:
The contract award amount to Elegant is $1,680,000. The total cost of the project, including the contract award, contingency and supplemental costs, is $2,036,000. Funds for the project are available in FY 2022/23 carry over funds in the PD Development Fund account 22770103.82200 ($626,030) and Infrastructure Fund accounts 31487004.82200 ($1,390,005) and 31440006.82200 ($19,965).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Elegant Construction Inc. in the amount of $1,680,000; and
B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $336,000.
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Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly.
Analysis:
The existing PD communications center and lower level support offices were designed and constructed in 1971 and are in need of improvements. The communications area houses the 911 phone and radio dispatch operations, which consists of ten positions. While currently functional, the center needs to expand to fourteen positions in order to support modern policing needs, as well as the multiple sp...
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