REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Denice Bailey, Capital Projects Administrator
Subject:
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Accept bid and authorize execution of a construction contract with PALP Inc. DBA Excel Paving Company in the amount of $4,398,952.10 for the Oak View Streetscape Improvement Project, CC-1689; and authorize 15% in contingency funds
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Statement of Issue:
On November 14, 2023, bids were opened for the construction of the Oak View Streetscape Improvement Project, CC-1689 ("Project"). City Council approval is requested to award the construction contract to PALP Inc. DBA Excel Paving Company ("Excel"), the lowest responsive and responsible bidder.
Financial Impact:
The estimated project cost is $5,278,743, which includes the construction contract with Excel, a 15% contingency, and supplemental expenses. Sufficient funds are budgeted and include $3,778,743 of Caltrans grant funds from the Caltrans Clean California Local Grant Account No. 127700277.46160 and $1,500,000 of City match from the Improvements Fund in Account No. 31490012.82300.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by PALP Inc. DBA Excel Paving Company in the amount of $4,398,952.10 (Base Bid + Alternate Bid Items (Schedule B)); and
B) Authorize the Director of Public Works to approve up to a 15% contingency in potential construction change orders; and
C) Authorize the Mayor and City Clerk to execute a construction contract with PALP Inc. DBA Excel Paving Company in a form approved by the City Attorney.
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Alternative Action(s):
Deny approval of the recommended action, and recommend alternative action.
Analysis:
In May 2022, the City was awarded the California Department of Transportation (Caltrans) Clean California Local Grant for the City's Oak View Neighborhood Cleanup an...
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