REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Danielle Tellez, Interim Director of Human Resources
PREPARED BY: DeAnna Soria, Risk Manager
Subject:
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Approve a Professional Services Contract with Carl Warren & Company for Liability Claims Administration Services
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Statement of Issue:
The City of Huntington Beach maintains a program of self-insurance for general liability pursuant to the California Tort Claims Act. The City desires to retain the services of Carl Warren & Company to provide assistance in administering this program for a period of three (3) years.
Financial Impact:
The proposed contract is for an amount not to exceed $750,000 over a three (3) year period. There is sufficient funding available in Fiscal Year 2023-24 for this agreement in General Liability Insurance Fund account # 55230502.69365. Future year costs will be included in future budgets.
Recommended Action:
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Approve and authorize the Mayor and City Clerk to execute the agreement, "Professional Services Contract between the City of Huntington Beach and Carl Warren & Company Liability Claim Investigation and Processing" in the amount of $750,000 for three (3) years, and delegate authority to the City Manager to execute any extensions thereto.
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Alternative Action(s):
Do not approve the agreement and direct staff accordingly. This will require conducting a second Request for Proposal process to solicit bids from other qualified firms.
Analysis:
In 2023, the City issued a Request for Proposal (RFP) for a public sector third-party administrator (TPA) for liability claims administration services. Services include but are not limited to the following activities: program administration, claims administration, investigation services, property recoveries, and litigation management. Carl Warren ranked No.1 out of 2 vendors who submitted proposals (a...
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