REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Chris Davis, Senior Administrative Analyst
Subject:
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Approve Sole Source Procurement Request for Aclara for service and maintenance on Automated Meter Infrastructure (AMI) equipment.
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Statement of Issue:
Submitted for City Council approval is a Sole Source Procurement request for Aclara for service and maintenance on Automated Meter Infrastructure (AMI) equipment, in the amount of $250,000 per year.
Financial Impact:
No additional funding is requested. Sufficient funds for this service is included in the FY 2022-23 Budget in Water Enterprise Fund Business Unit 50685805.84300.
Recommended Action:
recommendation
Approve the Sole Source Procurement Request with Aclara for service and maintenance on AMI equipment.
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Alternative Action(s):
Do not approve Sole Source Procurement Request and direct staff accordingly. Denial of the Sole Source Procurement Request would result in delay of maintaining the City's stock of approximately 55,000 meters. This could result in lost revenue from faulty meter reads and inability to detect leaks in customers' water service. Additionally, should the project be re-bid and a competitor succeed, this would require the City to maintain two sets of meters and require training of staff for both types.
Analysis:
The Public Works Utilities Division water meter section recently completed the transition of the city's meter system to an Automated Meter Infrastructure (AMI) system. The City began a pilot program to implement an AMI system in 2006. AMI provides a continuous read of water usage from each customer's meter that is wirelessly transmitted to staff. This provides better accuracy of water usage amounts and also eliminates the need for the City to hire staff must access customers' properties to manually read their mete...
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