REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Chris Davis, Senior Administrative Analyst
Subject:
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Approve Sole Source Procurement Request with Hadronex Inc., dba SmartCover Systems, for Sanitary Sewer System Manhole SmartCovers
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Statement of Issue:
Submitted for City Council approval is a Sole Source Procurement Request for Hadronex Inc., dba SmartCover Systems, in the amount of $75,000 per year for the service of Sanitary Sewer System Manhole SmartCovers (SmartCovers).
Financial Impact:
No additional funding is requested. Sufficient funds for servicing the SmartCovers are budgeted in the FY 2022/2023 Sewer Service Fund account 51185201.64620.
Recommended Action:
recommendation
Approve Sole Source Procurement Request with Hadronex Inc., dba SmartCover Systems, for the servicing of SmartCovers.
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Alternative Action(s):
Do not approve the Sole Source Procurement Request and direct staff accordingly. While new technology is becoming available in the market, the City would need to test it to determine if it is compatible with the City's system. Denial of the Sole Source Procurement Request would mean that the Wastewater Division would but unable to service existing Smartcovers in the City's Sanitary Sewer System, thereby decreasing the ability of City staff to respond in a timely manner to Sanitary Sewer Overflows (SSO). SSOs can impact public health, disrupt local businesses and, if located close to the coast, result in beach closures. Additionally, the City could be subject to fines ranging from $50,000 to $250,000 by the Regional Water Quality Control Board for failure to adhere to Section 4 Operations and Maintenance in the Sanitary Sewer Management Plan (SSMP).
Analysis:
SmartCovers are manhole covers that help the City better manage the sanitary sewer system. These devices transmit real...
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