REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
PREPARED BY: Jennifer Carey, Deputy City Manager
Subject:
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Approve and authorize the execution of Amendment No. 1 to Professional Services Contracts with Dorado Creative, Inc., Tripepi Smith and Associates, and Marketworks for On-Call Video Production Services
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Statement of Issue:
Existing contracts for on-call Video Production Services expire on June 30, 2025. These contracts are essential to ensure the ongoing production of HBTV Channel 3 programs like Hidden Huntington Beach, FlasHBack, Huntington Beach City Council meetings, and City ribbon cuttings and events. In anticipation, staff requests for City Council to approve Amendments for one-year extensions with Dorado Creative, Inc. (Dorado), Tripepi Smith and Associates (Tripepi), and Marketworks to extend for one additional year. The City issued a Request for Proposals (RFP) to identify qualified contractors to continue producing informative video content for the City's outreach platforms. Following a careful evaluation of all proposals received, the City recommends awarding two-year on-call contracts to Dorado Creative, Inc. (Dorado), Tripepi Smith and Associates (Tripepi), and Marketworks.
Financial Impact:
Sufficient funds for this one-year extension ($160,000) are available in the remaining Fiscal Year 2024 - 25 and proposed Fiscal Year 2025-2026 Operating Budget, using PEG funds in Business Unit 24330101. These funds will finance technical support and audio-visual staffing for regular and special meetings of the City Council and Planning Commission. Should the Amendment be approved, the total not-to-exceed amounts for these agreements will increase to: Attachment 1 - Dorado ($190,000); Attachment 2 - Marketworks ($200,000); Attachment 3 - Tripepi ($160,000).
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute "...
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