EQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Jonathan Claudio, Senior Civil Engineer
Subject:
title
Accept bid and authorize execution of a construction contract with Beador Construction Company, Inc. in the amount of $4,565,300 for the Admiralty Drive Bridge Rehabilitation Project, CC-1450; approve the appropriation of $2,100,000 from the Measure M undesignated fund balance; and authorize 15% in contingency funds
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Statement of Issue:
On October 19, 2023, bids were opened for the construction of the Admiralty Drive Bridge Rehabilitation Project, CC-1450 (“Project”). City Council action is requested to award the construction contract to Beador Construction Company, Inc. (“Beador”), the lowest responsive and responsible bidder.
Financial Impact:
The estimated project cost is $5,880,000 which includes the construction contract with Beador, a 15% contingency, and supplemental expenses. The Project budget includes $3,280,000 of federal grant funds in the Highway Bridge Replacement & Rehab Account No. 96185001.82800 and $500,000 from the Infrastructure Fund in Account No. 31440005.82300. An additional budget appropriation of $2,100,000 from the Measure M undesignated fund balance is necessary to award the contract and proceed with construction of the Project.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Beador Construction Company, Inc. in the amount of $4,565,300; and
B) Approve the budget appropriation of $2,100,000 from the Measure M (213) undesignated fund balance to a new account to be created under Finance Department guidelines; and
C) Authorize the Director of Public Works to approve up to a 15% contingency in potential construction change orders; and
D) Authorize the Mayor and City Clerk to execute a construction contract with Beador Construction Company, Inc. in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, and provide staff with alternative direction.
Analysis:
The Admiralty Drive Bridge in Huntington Harbour is a steel girder bridge originally constructed in 1963 and seismically retrofitted in 1994. The rehabilitation of the Admiralty Drive Bridge would include removal and replacement of the concrete barriers, street lighting, sidewalks, and bridge deck; cleaning and painting of I-girders and other steel members; replacement of bearings; removal and replacement of any unsound concrete that could expose internal reinforcement to outdoor elements; removal and replacement of water mainline pipe; construction of a temporary traffic signal system; utility relocation; and ancillary work as required. Construction is scheduled to begin in the first quarter of 2024 and conclude in the first quarter of 2025.
The public advertisement period for the Project began on September 7, 2023. Bids were opened on October 19, 2023 and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Beador Construction Company, Inc. |
$4,565,300.00 |
|
2 |
Myers & Sons Construction, LLC |
$4,845,567.50 |
|
3 |
Jilk Heavy Construction, Inc. |
$5,184,050.60 |
|
4 |
Reyes Construction, Inc. |
$5,235,462.00 |
Based on the low bid received, the total estimated construction cost of this project is $5,880,000, as itemized below:
|
Item |
Amount |
|
Bid submitted by Beador Construction Company, Inc. |
$4,565,300.00 |
|
15% Contingency |
$684,795.00 |
|
Supplementals (inspection, environmental work, testing, labor compliance, etc.) |
$629,905.00 |
|
TOTAL CONSTRUCTION COST |
$5,880,000.00 |
A fifteen percent (15%) contingency is requested to increase the City’s ability to address construction issues that may arise which would potentially delay the restoration of the only land access to both Admiralty and Gilbert islands.
With respect to responsiveness, staff mathematically verified Beador’s bid and reviewed the required documents that were submitted to the City. In terms of being a responsible bidder, Beador previously performed acceptable work for the City during the construction of both the Magnolia St. and Brookhurst St. Bridge Preventive Maintenance Projects in 2018.
Award of Beador’s bid is being requested at the November 21, 2023 City Council meeting as the federal funding is in jeopardy if the project does not invoice Caltrans for work done by the Contractor by early next year.
Public Works Commission Action:
The CIAB/Public Works Commission recommended this project on July 19, 2023 by a vote of 7-0-0.
Environmental Status:
A Categorical Exclusion was approved on January 12, 2016, in compliance with NEPA. Mitigated Negative Declaration No. 15-002 was approved on December 16, 2015, in compliance with CEQA.
Strategic Plan Goal:
Non Applicable - Administrative Item
Infrastructure and Parks
For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>.
Attachment(s):
1. Location Map
2. Bid Summary
3. PowerPoint Presentation